REPORT TO COUNCIL
SUBJECT
Title
Reject All Bids Received for the Community Center Renovations for the Department of Public Safety (PW23-09)
Report
REPORT IN BRIEF
Approval is requested to reject all bids received in response to Invitation for Bids PW23-09 for Community Center Renovations for the Department of Public Safety due to budgetary constraints. The City will not readvertise a bid for this project.
EXISTING POLICY
Pursuant to Section 2.09.140(b) of the Sunnyvale Municipal Code, the City Council may reject bids or proposals received in response to formal competitive bid solicitations. This Code section also provides that if all bids are rejected, the City has the discretion to re-advertise.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" with the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
BACKGROUND AND DISCUSSION
As a result of the Civic Center Modernization Project, the Department of Public Safety Internal Affairs (IA) office will be displaced from its current location in the Sunnyvale Office Complex (SOC). Since the SOC will be demolished, a new location is needed for the IA office. Due to the sensitive nature of their work, it is imperative that the new location is secure. Staff proposed creating a secure room within the Arts and Crafts building of the Community Center. Renovations were proposed for this room along with improvements to the surrounding spaces that are impacted and displaced by the renovations. On September 16, 2021, Advance Design Consultants (ADC) was contracted to develop the design documents and generate a construction cost estimate. Proposed improvements incorporated feedback from IA and Library and Recreation Services (LRS) staff. Construction documents were created ...
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