REPORT TO COUNCIL
SUBJECT
Title
Amend an Existing Contract with BSI America Professional Services, Inc. for Safety and Loss Control-Related Services (F24-175)
Report
STAFF RECOMMENDATION
Recommendation
Take the following actions:
- Approve an amendment to an existing contract with BSI America Professional Services, Inc. for safety and loss control related services, increasing the not-to-exceed amount by $140,000, to a new not-to-exceed amount of $385,000;
- Authorize the City Manager to execute the amendment when all conditions have been met; and
- Authorize the City Manager to amend the contract to increase the not-to-exceed amount or scope of work, subject to available budget, if pricing and service remain acceptable to the City
Report
BASIS FOR RECOMMENDATION
The Safety and Loss Control Program provides environmental health and safety services to develop and maintain workplace safety, employee training, and regulatory compliance for the City.
In 2022, the City conducted a Request for Proposals (RFP) process to provide Safety and Loss Control Consulting Services from qualified consultants with experience in public entity safety regulatory compliance and administration, who promote a proactive approach to manage and administer Safety and Loss Control Programs in accordance with California State laws and statutes.
BSI America Professional Services Inc. (BSI) was awarded a three-year contract with the option to renew for two additional one-year periods. The City is approaching the end of the second year of the original three-year contract, which expires June 30, 2025.
When BSI assumed responsibilities as the City's Safety and Loss Control Consultant in 2022, it identified necessary changes to the City's safety program and Injury and Illness Prevention Plan (IIPP) to remain compliant with legislative changes and Cal/OSHA requirements. These changes were unforeseen but related to safety requirements, and incurred additional costs that were not included...
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