REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Five-Year Purchase Agreement to General Datatech LP in the Amount of $1,399,274.55 for SMARTnet Maintenance and Software Subscriptions (F25-148)
Report
REPORT IN BRIEF
Approval is requested to authorize the issuance of a five-year purchase agreement in the amount of $1,399,274.55 for SMARTnet maintenance and software subscriptions to General Datatech LP of Dallas, Texas. Approval is also requested to authorize the City Manager to increase the purchase agreement amount up to 10% to cover any potential new devices added during the terms of the agreement, subject to budget availability if pricing and service remain acceptable to the City.
EXISTING POLICY
Pursuant to Section 2.08.040(d) of the Sunnyvale Municipal Code (SMC), Council approval is required for the procurement of goods and/or services greater than $250,000 in any one transaction.
Section 2.08.220(b) of the Sunnyvale Municipal Code authorizes the purchasing officer to direct the city's participation with one or more governmental, public or quasi-public agencies in a cooperative agreement for the procurement of goods and/or services, provided that at least one of the agencies has solicited bids.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The City operates a robust and secure communication network that connects the Civic Center campus, remote sites, and data center. This network provides connectivity for data, voice, and internet services across all locations for City staff.
Network hardware and software is used to support the network infrastructure which includes routers, switches, firewalls, and Wi-...
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