REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a 5-year Master Services Agreement in the Amount of $1,270,500 to DataBank Holdings, LTD. to Provide a Colocation Facility for City Data Centers. (F25-185)
Report
REPORT IN BRIEF
Approval is requested to authorize a Master Services Agreement in the amount of $1,270,500 to DataBank Holdings, LTD of Dallas, Texas to provide a colocation facility for City data centers. Additionally, approval is requested for a 10% contingency in the amount of $127,050.
EXISTING POLICY
Pursuant to Chapter 2.08.040 of the Sunnyvale Municipal Code, City Council approval is required for contracts exceeding $250,000 in any one transaction.
Section 2.08.070(b)(3) authorizes the purchase of goods and/or services to be exempted from the competitive bidding requirements when the solicitation of bids or proposals would be impractical, unavailing or impossible.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
To enable the City to maintain critical services and safeguard sensitive information against potential threats or failures, the City relocated its primary data center to a colocation facility following a competitive Request for Proposal (RFP) process in 2017. The selected vendor at the time was Zayo Group, which later sold its data center portfolio to Databank. Databank provides the City with a state-of-the-art, hardened, and secure data center facility. The facility is staffed 24/7 by trained professionals and features robust physical and technical safeguards, including redundant power and cooling systems to ensure uninterrupted operations, video surveillance, and biometric access controls...
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