REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of two (2) Three-Year Purchase Agreements to L.C. Action Police Supply in the Amount of $600,000 and Summit Uniforms, LLC in the Amount of $600,000 for Uniforms, Equipment, and Alterations (F24-049) for the Sunnyvale Department of Public Safety
Report
STAFF RECOMMENDATION
Recommendation
Take the following actions:
- Authorize the issuance of a three-year purchase agreement in the amount of $600,000 to LC Action Police Supply for uniforms and equipment;
- Authorize the issuance of a three-year purchase agreement in the amount of $600,000 to Summit Uniforms for uniforms, equipment, and alterations;
- Authorize the City Manager to execute the agreements when all conditions have been met; and
- Authorize the City Manager to amend and renew the purchase agreements for up to two (2) additional one-year periods, subject to available budget, if pricing and service remain acceptable to the City.
Report
BASIS FOR RECOMMENDATION
The Department of Public Safety (DPS) provides uniforms and related equipment for Public Safety Officers pursuant to the City’s Memorandum of Understanding (MOU) with the Public Safety Officers Association and in compliance with the Department policy. Uniforms are also provided to some non-sworn employees such as Animal Control, Crime Prevention, Property and Evidence, and Records, and to staff in the Division of Fire & Environmental Services and Community Services Officers. In addition to uniforms, equipment such as holsters, belts, batons, handcuffs, and ballistic vests are purchased by the City.
An Invitation for Bids (IFB) was advertised on the DemandStar public procurement network on December 4, 2023. Sealed bids were publicly opened on January 10, 2024, with two (2) responsive bids received (See Bid Summary - Attachment 1 to the report).
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
FISCAL IMPACT
Budgeted funds are available in the Public Safety Administrative Services program, and in projects for recruitment, selection, and training of Public Safety officers.
PUBLIC CONTACT
Public contact was made by posting the Council meeting agenda on the City's official-notice bulletin board at City Hall, at the Sunnyvale Public Library and in the Department of Public Safety Lobby. In addition, the agenda and this report are available at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue (during normal business hours), and on the City's website.
Staff
Prepared by: David Battaglia, Purchasing Officer
Reviewed by: Tim Kirby, Director of Finance
Reviewed by: Phan Ngo, Director of Public Safety
Reviewed by: Sarah Johnson-Rios, Assistant City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Bid Summary