REPORT TO COUNCIL
SUBJECT
Title
Award of Bid No. PW15-02 for Pavement Repair Digouts and Finding of CEQA Categorical Exemption
Report
REPORT IN BRIEF
Approval is requested to award a construction contract in the amount of $397,400 to O'Grady Paving, Inc. of Mountain View for Pavement Repair Digouts (Public Works Project No. ST-14/06-14). Approval is also requested for a 10% construction contingency in the amount of $39,740 for the project.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) determination for this project is a categorical exemption pursuant to Class 1, Section 15301(c) for the rehabilitation of existing streets with no expansion of existing use.
BACKGROUND AND DISCUSSION
Capital Project 825290 (Pavement Rehabilitation) provides for ongoing roadway infrastructure rehabilitation, with the funds being utilized to accelerate street repairs to return the average Pavement Condition Index (PCI) of City streets to a level of 80 or more. Each year the Department of Public Works pavement operations staff surveys a portion of the City's streets and inputs the data in the City's pavement management system to produce a list of potential repairs.
During this year's survey, several locations were identified for localized spot repairs to the roadway surface (called pavement "digouts"). This allows for a cost effective way to address specific problem areas rather than resurfacing the entire roadway surface. Construction for these areas generally includes localized excavation and replacement of base and/or asphalt concrete, depending on the nature of the issue. The project scope also includes traffic loop replacement, striping, and crack sealing in the affected areas.
Locations for this project include segments of Crossman Avenue between Caribbean Drive and Moffett Park Drive, Mary Avenue between Evelyn Avenue and Maude Avenue, Moffett Park Drive between Mathilda Avenue and Innsbruck Drive, Moffett Park Drive between Orleans Drive and Caribbean Drive, and Wolfe Road between Fair Oaks Avenue and Arques Avenue.
This project was bid as follows:
Bid Notice: Advertised in The Sun on July 25, 2014;
Provided to 18 Bay Area Builder's Exchanges;
Posted on Onvia Demandstar public procurement network; and
Published on the City's website.
Bid Response: 13 contractors requested bid documents.
Bid Results: Sealed bids were publicly opened on August 13, 2014;
Four responsive bids were received.
The lowest responsive and responsible bid was from O'Grady Paving, Inc. in the amount of $397,400. The bid amount is approximately 8% below the engineer's estimate of $433,000. The Bid Summary is attached.
FISCAL IMPACT
Project costs are as follows:
Construction $397,400
Construction contingency (10%) $39,740
Total costs $437,140
Budgeted funds are available in Capital Project 825290 (Pavement Rehabilitation), funded by the General Fund, the SB83 VRF Road Improvement Fund and the Gas Tax Fund.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
1) Award a contract, in substantially the same form as Attachment 2 and in the amount of $397,400, to O'Grady Paving, Inc. for the subject project, and authorize the City Manager to execute the contract when all the necessary conditions have been met, 2) Approve a 10% construction contingency in the amount of $39,740, and 3) Make a finding of CEQA categorical exemption pursuant to Section 15301(c) for the rehabilitation of existing streets with no expansion of existing use.
Staff
Prepared by: Pete Gonda, Purchasing Officer
Reviewed by: Grace K. Leung, Director, Finance
Reviewed by Kent Steffens, Director, Public Works
Reviewed by: Robert A. Walker, Assistant City Manager
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Bid Summary
2. Draft General Construction Contract