REPORT TO COUNCIL
SUBJECT
Title
Quarter Four Update for Year 1 of July 2025 - June 2027 Workplan (Information Only)
Report
BACKGROUND
In early 2025, Council set five (5) strategic goals to guide the City from July 2025 through June 2027. In the next two years, we are taking active steps to create:
1. A responsive, transparent, and efficient city government;
2. An accessible, engaged and welcoming community;
3. A sustainable city: advancing climate action, active transportation and the Vision Zero Plan;
4. A model to prevent homelessness, prioritize new housing, and support the unhoused community; and
5. A City that invests in modern public infrastructure.
On April 22, 2025, Council received the two-year Workplan associated with the Strategic Goals. The Workplan was developed to include Council-directed priority projects (formerly reported on as Study Issues), key projects formerly reported on as “Top 30” projects, as well as significant Department-driven projects that align with Council Strategic Goals (formerly “Priorities”).
This report provides Workplan Updates from the fourth quarter for FY2025/26 (April - June 2026).
EXISTING POLICY
General Plan, Chapter 2: Community Vision
DISCUSSION
The Strategic Framework Workplan serves as a comprehensive list of priority initiatives requiring significant staff resources during the July 2025 through June 2027 period. It includes efforts to implement Council-adopted and State-mandated plans (such as the Housing Element, Active Transportation Plan, and Climate Action Playbook), major capital improvement projects (including many initiatives previously reported as “Top 30” projects), Study Issues (now referred to as “Council Priority Projects”), and other substantial initiatives that require focused attention or enhanced staff capacity over the two-year timeframe.
The Workplan is intentionally limited to significant efforts that directly support the Council’s Strategic Goals. It does not capture the City’s day-to-day operations and service delivery, which are reported separately on an annual basis and documented through performance measures and workload indicators included in the City’s adopted budget.
Workplan Changes During Q4 FY2025-2026 (April - June 2026)
At the May 19, 2026 Budget Workshop, Council reviewed and took action on Budget Supplement No. 1 - Council Priority Projects, which requested funding for seven (7) of the nine (9) Council Priority Projects that advanced at the February 26, 2026 Council Priority Projects Workshop, were approved for funding, and are incorporated into the Strategic Workplan as follows:
• OCM 2026-01 - Support Neighborhood-Serving Retail in Sunnyvale (Project ID CO-28)
• DPW 2026-04 - Clearing the Sidewalk Maintenance Backlog (Project ID CO-29)
• LRS 2026-06 - Establish a Community Funding Program for Sunnyvale Nonprofits (Project ID GO-38)
• LRS 2026-11 - Expand the Roles of Age-Friendly, Accessibility, and Teen Staff Advisory Committees (Project ID CO-30)
• DPS 2026-13 - Reinventing and Revitalizing Sunnyvale’s Safe Routes to School Program (Project ID SU-36)
• CDD 2026-16 - Re-evaluate Nonresidential Sign Code Standards for Improvements and Compliance with the First Amendment (Project ID GO-39)
• CDD 2026-22 - Streamlining the Permitting Process (Project ID GO-40)
The Workplan Dashboard currently includes first-, second-, third- and fourth-quarter updates for all projects included in the Workplan, including both Council Priority Projects and operational projects. The Workplan Dashboard is available on the City’s website under the “Your Government” section (Attachment 1).
Summary Update for Q4 FY2025-2026 (April - June 2026)
Staff continued to make strong progress advancing initiatives across all five Council Strategic Goals.
Across the Workplan, several projects were completed this quarter, while the majority remain on track and progressing as planned. Some projects experienced schedule adjustments due to scope refinement, coordination needs, or resource constraints; however, overall progress remains steady and aligned with Council priorities.
The following highlights provide a snapshot of notable projects across each Council Strategic Goal based on third-quarter updates. Complete project details and status updates are available in the Strategic Framework Workplan Dashboard.
Responsive Government
Projects under the Responsive Government goal continue to emphasize operational efficiency, technology modernization, accessibility, and regulatory compliance. During the fourth quarter, the City completed several initiatives, including streamlining the special events permitting process, adopting updated parking regulations, and completing the review of the Massage Establishment Ordinance. Technology modernization also advanced, with the new Constituent Relationship Management system and mobile application going live in June, along with continued enhancements to the City's GIS platform and public-facing data tools. Additional progress included expanding electronic vendor payments, improving the readability and accessibility of the annual budget, and updating a total of 40 Council policies since fall 2025. Staff also continued advancing federal digital accessibility compliance by implementing tools and practices to support accessible digital content.
Welcoming Community
Projects supporting the Welcoming Community goal continue to strengthen neighborhood vitality, civic engagement, and equitable access to City services. During the fourth quarter, staff advanced implementation of the Community Equity Assessment by developing preliminary recommendations and preparing draft findings for Council review. The Heritage Plaque Program and historic preservation initiatives also continued, while the Street Tree Repopulation Program transitioned into ongoing operations to enhance Sunnyvale's urban forest. Several community-focused projects were completed during the reporting period, including the Cricket Batting Cages at Fair Oaks Park and the Adopt-a-Storm Drain Program.
Housing Solutions
Housing Solutions projects remain focused on implementing Council-adopted housing policies, increasing housing opportunities, and addressing homelessness. During the fourth quarter, staff continued advancing Housing Element implementation through ongoing program development, technical analysis, and interdepartmental coordination to support compliance with state housing requirements and facilitate housing production. The Homelessness Strategic Plan also progressed, with staff incorporating Council feedback, refining strategies, and preparing a revised draft for Council consideration. Staff also continued implementing affordable housing initiatives and other Housing Element programs to expand housing opportunities, support residents experiencing homelessness, and advance the City's long-term housing goals.
Sustainable City
Projects supporting the Sustainable City goal continue to advance active transportation, environmental sustainability, and climate resilience. During the fourth quarter, staff continued implementation of the Climate Action Playbook and related sustainability initiatives while advancing transportation projects that improve bicycle and pedestrian connectivity throughout the city. Key milestones included completion of the Mathilda Avenue and Hollenbeck Avenue bike lane studies, with Council providing direction for both corridors. Staff also continued advancing the Evelyn Avenue Multi-use Trail and other multimodal transportation improvements that support the City's Active Transportation Plan and Vision Zero goals. Environmental initiatives also progressed, including implementation of reusable foodware grants for restaurants and continued evaluation of artificial turf and living ground covers to inform future City policies.
Modern Infrastructure
Projects supporting the Modern Infrastructure goal continue to strengthen the City's public facilities, infrastructure resilience, and long-term capital investments. During the fourth quarter, staff completed replacement of the City's data center servers, improving the reliability and resiliency of core technology infrastructure. Staff also continued advancing a citywide cell coverage assessment to identify service gaps and improve communications resiliency. Major capital projects, including Fire Station 2 and the Las Palmas Park Renovation, progressed through planning, design, and community engagement, while additional infrastructure investments continued to support the City's long-term facilities, utilities, and service delivery needs.
Completed Projects
Staff completed the following 42 projects since Workplan development (including completions from July 2025-June 2026). Eight (8) of the 42 projects completed were Council Priority Projects (formerly Study Issues). There are an additional five (5) projects with anticipated or actual completions in July 2026:
|
Project ID |
Project Name |
Lead Dept |
Completion Date |
|
GO-1 |
Replace Knack reporting tool with improved workplan reporting tool and/or dashboard tool(s) |
ITD |
January 2026 |
|
GO-2 |
Streamline special events permitting process |
LRS |
June 2026 |
|
GO-4 |
Evaluate Municipal Code Section 10.16.120 (Use of Streets or Public Parking Facilities for Storage of Vehicles Prohibited) and Modernize Parking Requirements and Restrictions |
DPS |
June 2026 |
|
GO-6 |
Amend Municipal Code and purchasing policy to provide greater purchasing flexibility |
FIN |
September 2025 |
|
GO-10 |
Improve liability claims administration and management |
HRD |
October 2025 |
|
GO-13 |
Conduct a City employee engagement survey and relevant follow-up |
HRD |
December 2025 |
|
GO-16 |
Explore options for additional revenues to support critical infrastructure and services |
FIN |
October 2025 |
|
GO-17 |
Issue bonds for SMaRT Station equipment replacement project |
FIN |
November 2025 |
|
GO-18 |
Evaluate Refunding 2017 Water and Wastewater Revenue Bonds |
FIN |
September 2025 |
|
GO-19 |
Comply with DOJ ADA requirements to ensure City's website meets new requirements by April 2026. |
OCM |
April 2026 |
|
GO-24 |
Evaluate the City of Sunnyvale Study Issues Process |
OCM |
October 2025 |
|
GO-29 |
Review of and Potential Updates to City Charter |
OCM |
June 2026 |
|
GO-31 |
Review and Evaluate Massage Establishment Ordinance (Chapter 9.41) for Improvement |
DPS |
June 2026 |
|
GO-33 |
Stabilize Animal Sheltering and Control Services |
DPS |
January 2026 |
|
GO-34 |
Service Worker Retention Ordinance |
OCM |
September 2025 with pending actions |
|
CO-4 |
Assessment of Needs for Additional Outdoor Sports Programs and Facilities |
LRS |
October 2025 |
|
CO-5 |
Cricket Batting Cages at Fair Oaks Park |
DPW |
June 2026 |
|
CO-17 |
Disability Awareness Program |
DPS |
June 2025 |
|
CO-27 |
Adopt a Storm Drain Program |
ESD |
April 2026 |
|
HO-2 |
Implement a Universal Basic Income Program |
CDD |
November 2025 |
|
HO-5 |
Evaluate Street Outreach and Essential Homeless Services |
CDD |
December 2025 |
|
HO-13 |
Identify new funding mechanisms for Affordable Housing |
CDD |
February 2026 |
|
HO-16 |
Establish procedures for granting Infrastructure Priority for Affordable Housing |
CDD |
August 2025 |
|
HO-17 |
Establish Accessory Dwelling Unit (ADU) Toolkit and Promote ADUs |
CDD |
January 2026 |
|
HO-19 |
Establish a streamlined permitting process to assist residents to Age in Place |
CDD |
March 2026 |
|
SU-1 |
Climate Budgeting |
ESD |
August 2025 |
|
SU-4 |
Pedestrian and Bicycle Facility Installation on Tasman Drive from Fair Oaks Avenue to Lawrence Expressway (study completed) |
DPW |
July 2025 |
|
SU-6 |
Bike Lanes on Hollenbeck Avenue between El Camino Real and Homestead Road |
DPW |
December 2025 |
|
SU-7 |
Improve Bicycle and Pedestrian Access at Sunnyvale Caltrain Station |
DPW |
February 2026 |
|
SU-8 |
Develop the Village Center Master Plan |
CDD |
July 2025 |
|
SU-11 |
Update Reach Codes and Green Building Standards |
CDD |
October 2025 |
|
SU-13 |
Implement Reusable Foodware grants for restaurants |
ESD |
April 2026 |
|
SU-23 |
Poplar Avenue Sidewalk Study |
DPW |
January 2026 |
|
SU-25 |
Bernardo Ave. Undercrossing project (City’s environmental clearance completed; Service Agreement with Caltrain executed; Project handed over to Caltrain to begin preliminary design analysis) |
DPW |
July 2025 |
|
SU-28 |
Complete Mathilda Bike Lane Study |
DPW |
October 2025 |
|
SU-29 |
Advance East Channel Trail Study |
DPW |
February 2026 |
|
SU-31 |
Advance the Evelyn Avenue Multi-use Trail Project |
DPW |
January 2026 |
|
IN-7 |
Implement Failover Internet Service |
ITD |
February 2026 |
|
IN-8 |
Replace Data Center Servers |
ITD |
June 2026 |
|
IN-14 |
Community Center Grounds Rehabilitation |
DPW |
April 2026 |
|
IN-15 |
Corn Palace Park Development |
DPW |
June 2025 |
|
IN-16 |
Murphy Avenue - New Pedestrian Mall |
DPW |
March 2026 |
|
IN-23 |
Library Services Study Session |
LRS |
July 2025 |
The next quarterly update will be provided in October 2026.
PUBLIC CONTACT
Public contact was made by posting the Council meeting agenda on the City's official-notice bulletin board at City Hall, at the Sunnyvale Public Library and in the Department of Public Safety Lobby. In addition, the agenda and this report are available at the City Hall reception desk located on the first floor of City Hall at 456 W. Olive Avenue (during normal business hours), and on the City's website.
Staff
Prepared by: Michelle Zahraie, Senior Management Analyst
Reviewed by: Sarah Johnson-Rios, Assistant City Manager
Approved by: Tim Kirby, City Manager
ATTACHMENTS
1. Workplan Dashboard