REPORT TO COUNCIL
SUBJECT
Title
Award an On-Call Temporary Personnel Service Agreement to West Valley Staffing Group (WVSG) in the Amount of $350,000 to Fund Planning Consultant Services for the Department of Community Development (F24-259)
Report
REPORT IN BRIEF
Approval is requested to award a two-year On-Call Temporary Personnel Service Agreement to West Valley Staffing Group (WVSG) of Sunnyvale, CA in the amount $350,000 to fund planning consultant services for the Department of Community Development. Additionally, approval is requested to authorize the City Manager to modify and renew the purchase agreement for two (2) additional one-year periods, not to exceed budgeted amounts, provided pricing and service remain acceptable to the City.
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code (SMC), City Council approval is required for contracts exceeding $250,000.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
WVSG staff have worked for Sunnyvale since 2014 and are assigned to some of the most complex projects. Their current contract expires on June 29, 2024.
Currently, WVSG is managing several active projects that will take at least one to two years to entitle and get through plan check, including; 911 E. Duane (59 residential units within a Village Center), 352 Java Drive (Moffett Park Specific Plan (MPSP) Residential Project with 8 stories and 307 residential units), 333 Moffett Park Drive (MPSP 300,000 square foot (sf) Office Building and Development Agreement), 1170 Sonora Ct (Lawrence Station Specific Plan (LSAP), 7 story 107 residential units 100% affordable), and 205 E Washington Avenue (57,500 sf Office Building in Downtown Specific Plan (DSP)). WVSG is also assigned to several other pending projects that may resubmit plans for review. In addition, WVSG continues to manage several large projects that are under plan check review or construction, including office developments and an affordable housing project in the LSAP. These services are critical to maintain appropriate planning review cycles per state law. The Planning Division expects development activity through planning entitlement or building permit review to remain steady through 2026.
FISCAL IMPACT
Funding for development related contract services is available in the Development Enterprise Fund through building and planning permit fee revenue.
PUBLIC CONTACT
Public contact was made by posting the Council meeting agenda on the City's official-notice bulletin board at City Hall, at the Sunnyvale Public Library and in the Department of Public Safety Lobby. In addition, the agenda and this report are available at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue (during normal business hours), and on the City's website.
RECOMMENDATION
Recommendation
Take the following actions:
- Award a two (2) year On-Call Temporary Personnel Service Agreement in substantially the same form as Attachment 1 to the report to West Valley Staffing Group (WVSG) in a not-to-exceed amount of $350,000;
- Authorize the City Manager to execute the contract when all necessary conditions have been met;
- Authorize the City Manager to increase the contract subject to the available budget and if pricing remains favorable to the City; and
- Authorize the City Manager to renew the contract for up to two additional one-year periods.
Levine Act
LEVINE ACT
The Levine Act (Gov. Code Section 84308) prohibits city officials from participating in certain decisions regarding licenses, permits, and other entitlements for use if the official has received a campaign contribution of more than $250 from a party, participant, or agent of a party or participant in the previous 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-to-play-limits-and-prohibitions.html
A check or “Y” in the checklist below indicates that the action being considered falls under a Levine Act category or exemption:
SUBJECT TO THE LEVINE ACT
___ Land development entitlements
___ Other permit, license, or entitlement for use
_x_ Contract or franchise
EXEMPT FROM THE LEVINE ACT
___ Competitively bid contract
___ Labor or personal employment contract
___ General policy and legislative actions
Staff
Prepared by: Jaime Hernandez, Management Analyst
Reviewed by: Tim Kirby, Director of Finance
Reviewed by: Jaqui Guzmán, Deputy City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Draft On-Call Temporary Personnel Service Agreement