REPORT TO COUNCIL
SUBJECT
Title
Amend an Existing 3-year Contract with AgreeYa Solutions Inc. to add $15,000 for a New Not-to-Exceed Amount of $485,000 for On-Call Temporary Staffing for IT (F23-1018)
Report
REPORT IN BRIEF
Approval is requested to amend an existing 3-year Contract with AgreeYa Solutions, Inc., of Folsom, California to increase the contract amount by $15,000, for a new, not-to-exceed total of $485,000 for on-call temporary staffing for IT support.
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code (SMC), City Council approval is required for contracts for the procurement of goods and services exceeding $250,000 in any one transaction.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organization or administrative activity that will not result in direct or indirect changes in the environment.
BACKGROUND AND DISCUSSION
In November 2020, the City issued a request for qualifications (RFQL) to solicit technology contracting services that could provide temporary staffing for professional and technical support services. This generated a short list of qualified vendors in multiple categories (RFQL F21-005). AgreeYa Solutions, Inc., is included in the list of qualified multi-award vendors.
The Information Technology Department sends each request to all qualified vendors with a detailed job description. In response, vendors submit qualified candidates. A selection committee reviews all submittals, conducts interviews, and selects the best qualified candidate.
The City entered into a contract with AgreeYa Solutions, Inc., on November 18, 2022. To date, four temporary employees have been selected for assignments from this vendor. This request adds funds to the existing agreement for completion of network installation for the Sunnyvale Community Center and fire stations.
FISCAL IMPACT
Budget is available in in Fund 7027 - Technology and Communication Services under Program 15200 - Information Technology Services and Support. Information technology services are funded through transfers from other funds in the form of internal service charges.
PUBLIC CONTACT
Public contact was made by posting the Council meeting agenda on the City's official-notice bulletin board at City Hall, at the Sunnyvale Public Library and in the Department of Public Safety Lobby. In addition, the agenda and this report are available at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue (during normal business hours), and on the City's website.
RECOMMENDATION
Recommendation
Take the following actions:
- Approve Amendment 3, increasing the current contract with AgreeYa Solutions Inc. by $15,000 for a new not to exceed amount of $485,000, in substantially the same form as Attachment 1 to the report; and
- Authorize the City Manager to execute the amendment when all necessary conditions have been met.
Levine Act
LEVINE ACT
The Levine Act (Gov. Code Section 84308) prohibits city officials from participating in certain decisions regarding licenses, permits, and other entitlements for use if the official has received a campaign contribution of more than $500 from a party, participant, or agent of a party or participant in the previous 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-to-play-limits-and-prohibitions.html
An “X” in the checklist below indicates that the action being considered falls under a Levine Act category or exemption:
SUBJECT TO THE LEVINE ACT
___ Land development entitlements
___ Other permit, license, or entitlement for use
_x_ Contract or franchise
EXEMPT FROM THE LEVINE ACT
__ Competitively bid contract*
___ Labor or personal employment contract
___ Contract less than $50,000 or non-fiscal
___ Contract between public agencies
___ General policy and legislative actions
* "Competitively bid" means a contract that must be awarded to the lowest responsive and responsible bidder.
Staff
Prepared by: David Battaglia, Purchasing Officer
Reviewed by: Dennis Jaw, Acting Director of Finance
Reviewed by: Kathleen Boutté Foster-Gee
Reviewed by: Sarah Johnson-Rios, Assistant City Manager
Approved by: Tim Kirby, City Manager
ATTACHMENTS
1. Draft Amendment 3 to the Temporary Personnel Services Agreement