REPORT TO COUNCIL
SUBJECT
Title
Award of Contract to Yunex LLC in the Amount of $608,900 to Provide, Remove and Install Traffic Signal Controller Cabinet Assemblies, and Finding of California Environmental Quality Act (CEQA) Categorical Exemption Pursuant to CEQA Guidelines Section 15301 (F24-261)
Report
STAFF RECOMMENDATION
Recommendation
Take the following actions:
- Award a contract in substantially the same form as Attachment 2 to the report in the amount of $608,900 to Yunex LLC;
- Make a finding of categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301;
- Approve a 10% contingency of $60,890; and
- Authorize the City Manager or designee to execute the agreement when all conditions are met.
Report
BASIS FOR RECOMMENDATION
The City listed an Invitation For Bids on DemandStar and separately invited eight proposers on December 27, 2024. Twenty-two contractors requested bid documents. Sealed bids were opened on February 5, 2025, and seven responsive and responsible bids were received. The lowest responsive and responsible bid was submitted by Yunex LLC in the amount of $608,900, as detailed in the bid summary (Attachment 1, Bid Summary). This project will fund the replacement of traffic signal controller cabinet assemblies at a total of nine (9) signalized intersections. Initially scheduled locations include:
• FY 2023/24: West Moffett Park Drive and Manila Avenue/Enterprise Way, South Fair Oaks Avenue and Old San Francisco Road
• FY 2024/25: North Fair Oaks Avenue and East Arques Avenue, North Fair Oaks Avenue and East Maude Avenue
Taking advantage of favorable market pricing for both material and labor costs, the City has accelerated the replacement schedule for five additional intersections:
• North Fair Oaks Avenue and East Duane Avenue
• North Fair Oaks Avenue and Caliente Drive/San Conrado Terrace
• North Fair Oaks Avenue and East Ahwanee Avenue
• Tasman Drive and Reamwood Avenue
• Java Drive and Borregas Avenue
By leveraging cost efficiencies, these additional upgrades will be completed sooner than originally planned, to enhance the safety of pedestrians, bicyclists and vehicular traffic.
ENVIRONMENTAL REVIEW
This project is exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Class 1 exemption) which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.
FISCAL IMPACT
Budgeted funds are available under Project 820180 - Traffic Signal Controller Replacement using Gas Tax revenues. A project budget financial summary is included as Attachment 3 to the report.
PUBLIC CONTACT
Public contact was made by posting the Council meeting agenda on the City's official notice bulletin board at City Hall, the Sunnyvale Public Library, and the Department of Public Safety Lobby. In addition, the agenda and this report are available at the City Hall reception desk located on the first floor of City Hall at 456 W. Olive Avenue (during normal business hours), and on the City's website.
Levine Act
LEVINE ACT
The Levine Act (Gov. Code Section 84308) prohibits city officials from participating in certain decisions regarding licenses, permits, and other entitlements for use if the official has received a campaign contribution of more than $500 from a party, participant, or agent of a party or participant in the previous 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-to-play-limits-and-prohibitions.html
An “X” in the checklist below indicates that the action being considered falls under a Levine Act category or exemption:
SUBJECT TO THE LEVINE ACT
___ Land development entitlements
___ Other permit, license, or entitlement for use
___ Contract or franchise
EXEMPT FROM THE LEVINE ACT
_X_ Competitively bid contract*
___ Labor or personal employment contract
___ Contract under $50,000 or non-fiscal
___ Contract between public agencies
___ General policy and legislative actions
* "Competitively bid" means a contract that must be awarded to the lowest responsive and responsible bidder.
Staff
Prepared by: David Battaglia, Purchasing Officer
Reviewed by: Matthew Paulin, Director of Finance
Reviewed by: Sarah Johnson-Rios, Assistant City Manager
Reviewed by: Chip Taylor, Director of Public Works
Approved by: Tim Kirby, City Manager
ATTACHMENTS
1. Bid Summary
2. Draft Maintenance and Repair Contract
3. Project Budget Summary Sheet 820180 - Traffic Signal Controller Replacement