REPORT TO COUNCIL
SUBJECT
Title
Approve Budget Modification No. 9 to Appropriate Funding of $67,135 from Sourcewise Title III D Disease Prevention and Health Promotion American Rescue Plan Act (ARPA) Grant Funds
Report
GRANT SUMMARY
The City Manager applied for and on September 26, 2023, the City was awarded grant funds in the amount of $67,135 to the Department of Library and Recreation Services for the implementation of disease prevention and health promotion programs. The grant will fund casual staff to coordinate the program, training for new evidenced-based programs, purchase of two laptops to support current Sunnyvale programs, and efforts to seek new agencies that serve older adults in Santa Clara County to implement evidence-based health programs to under-served older adults in their community.
Evidence-based programs are grounded in the rigorous study of interventions have been proven to produce positive changes or outcomes for participants. This grant will implement the following evidence-based programs: SAIL (Stay Active and Independent for Life), Tai-Ji Quan, Moving for Better Balance, and Bingocize. The grant supports relationship building, training, and technical support. It will also fund program implementation during the one-year grant period from October 1, 2023, to September 30, 2024.
Granting Agency
The County of Santa Clara’s Area Agency on Aging, Sourcewise, a 501(c)(3) nonprofit organization, with a mission to provide adults and their caregivers the tools and services they need to effectively navigate their health and life options.
The Sourcewise Title III D Disease Prevention and Health Promotion ARPA grant funds have federal reporting requirements.
EXISTING POLICY
Council Policy 7.1.5 Donations, Contributions and Sponsorships:
The City Manager may accept and appropriate grant funds up to $100,000 that do not require a local match or obligate the City to any ongoing expenses, through an administrative budget modification. Any grants of $100,000 or more, or that require a local match or obligate the City to ongoing expenses, shall require Council approval of a budget modification before funds can be expended by staff. The budget modification shall include the use to which the grant will be placed; the objectives or goals of the City that will be achieved through use of the grant; the local match required, if any, plus the source of the local match; any increased cost to be locally funded upon termination of the grant; and the ability of the City to administer the grant.
This grant does not meet all of the criteria to be administratively appropriated by the City Manager as the City will incur costs after termination of the grant; therefore a budget modification is required.
Pursuant to Sunnyvale Charter Section 1305, at any meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by affirmative votes of at least four members so as to authorize the transfer of unused balances appropriated for one purpose to another, or to appropriate available revenue not included in the budget.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
Funding Source
Sourcewise Title III D Disease Prevention and Health Promotion ARPA Grant
Required Local Match
None
Increased Cost To City Upon Grant Termination
The two new laptops are requested to be added to the City’s IT equipment replacement schedule. Replacement costs for the two laptops are estimated at $4,992 per replacement and $24,960 over twenty years. Approval of this budget modification will incorporate the replacement funding for these laptops to Project P21600 - Information Processing Hardware to be funded through internal service fund 7027 - Technology and Communication Services Fund in the FY 2024/25 financial plan. Additionally, LRS will seek grant funding for the replacement of the laptops, and should funding be identified for these replacements, City costs will be offset over the twenty-year planning period.
Budget Modification No. 9 has been prepared to appropriate Sourcewise Title III D Disease Prevention and Health Promotion ARPA grant funds in the amount of $67,135 836050 - Title III D Evidence-Based Health Promotion in the General Fund.
Budget Modification No. 9
FY 2023/24
|
|
Current |
Increase/ (Decrease) |
Revised |
|
General Fund |
|
|
|
|
Revenue |
|
|
|
|
Sourcewise Title III D Disease Prevention and Health Promotion ARPA Grant |
$0 |
$67,135 |
$67,135 |
|
Expenditure |
|
|
|
|
836050 - Title III D Evidence-Based Health Promotion |
$0 |
$67,135 |
$67,135 |
PUBLIC CONTACT
Public contact was made by posting the Council meeting agenda on the City's official notice bulletin board at City Hall, at the Sunnyvale Public Library, and in the Department of Public Safety Lobby. In addition, the agenda and this report are available at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue (during normal business hours), and on the City's website.
RECOMMENDATION
Recommendation
Approve Budget Modification No. 9 to appropriate Sourcewise Title III D Disease Prevention and Health Promotion ARPA grant funds in the amount of $67,135 to 832401 - Silicon Valley Healthy Aging Partnership (SVHAP) 836050 - Title III D Evidence Based Health Promotion in the General Fund.
Staff
Prepared by: Angela Chan, Youth and Family Resources Manager
Reviewed by: Michelle Perera, Director, Library and Recreation Services
Reviewed by: Tim Kirby, Director of Finance
Reviewed by: Jaqui Guzmán, Deputy City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Grant Award