REPORT TO COUNCIL
SUBJECT
Title
Approve Budget Modification No. 38 to Appropriate $5,000 of Books4U 2014-Common Core Grant Funds for the purpose of adding Common Core curriculum books to the library collection.
Report
GRANT SUMMARY
The City Manager accepted a grant to the Department of Library and Community Services in the amount of $5,000 for purchasing books to augment the Common Core curriculum. The Common Core State Standards provide clear and consistent learning goals to help prepare students for college, career, and life. The standards clearly demonstrate what students are expected to learn at each grade level, so that every parent and teacher can understand and support their learning. The Library will be studying appropriate grade level requirements and purchasing material to supplement its current collection.
The Division of Library in the Department of Library and Community Services will be responsible for the management of the grant.
Granting Agency
This project was supported by an LSTA (Library Services Technology Act) grant administered in California by the California State Library.
EXISTING POLICY
Council Policy 7.1.5 Donations, Contributions and Sponsorships:
The City Manager may apply for grants of any dollar amount, but shall notify the Council when grants are being pursued. Council approval of a budget modification to appropriate grant monies is required before funds can be expended by staff. Such a budget modification shall include the use to which the grant would be placed; the objectives or goals of the City which will be achieved through use of the grant; the local match required, if any, plus the source of the local match; any increased cost to be locally funded upon termination of the grant; and the ability of the City to administer the grant. For grants under the amount of $5,000 that do not have any external reporting requirements or any local match requirement, Council approval of a budget modification is not required. The City Manager is authorized to accept and administratively appropriate the grant funds.
This grant does not meet all of the criteria to be administratively appropriated by the City Manager; therefore a budget modification is required. Grant funds from California State Library have external reporting requirements and fall under the federal single audit guidelines.
Council Policy 6.2.1 Library - Goals and Policies:
Goal 6.2C: Provide Library programs and publications to educate, enrich, and enlighten Library users.
Goal 6.2F: Foster a collaborative organization to attain a high performance a customer-focused library.
ENVIRONMENTAL REVIEW
NA
FISCAL IMPACT
California State Library grant funds were awarded in the amount of $5,000 to purchase books for the children's collection. There is no required local match and there will be no increased cost to the City upon grant termination.
Budget Modification No. 38 has been prepared to appropriate Books4U 2014-Common Core grant funds in the amount of $5,000 for a new project that will fund the acquisition of books for the children's collection that augment the Common Core Curriculum.
Budget Modification No. 38
FY 2013/2014
|
Current |
Increase/ (Decrease) |
Revised |
General Fund |
|
|
|
Revenues |
|
|
|
California State Library Grant Funds |
$0 |
$5,000 |
$5,000 |
|
|
|
|
Expenditures |
|
|
|
New Project: Books4U-2014 Common Core |
$0 |
$5,000 |
$5,000 |
Required Local Match
None
Increased Cost To City Upon Grant Termination
None
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
Approve Budget Modification No. 38 to appropriate California State Library grant funds in the amount of $5,000 to a new project, Books 4U 2014-Common Core.
Staff
Prepared by: Susan Kaplan, Supervising Librarian
Reviewed by: Lisa G. Rosenblum, Director, Library and Community Services
Reviewed by: Grace Leung, Director, Finance
Approved by: Robert A. Walker, Interim City Manager