REPORT TO COUNCIL
SUBJECT
Title
Award of Contract for Ammunition (F15-21)
Report
REPORT IN BRIEF
Approval is requested to award a one-year contract to Adamson Police Products, in an amount not-to-exceed $157,000, for ammunition required by the Department of Public Safety (DPS). Approval is also requested to delegate authority to the City Manager to renew the contract for two additional one-year periods, subject to available budgeted funding.
ENVIRONMENTAL REVIEW
N/A
BACKGROUND AND DISCUSSION
The Department of Public Safety provides ammunition in a variety of calibers for handguns, rifles, and shotguns for Public Safety Officers for use in training, practice, and firearms qualification. Advanced Officer Training range days are scheduled twice each year for firearms training and qualification. Public Safety Officers in Training are provided with ammunition before, during, and after attending the police academy. SWAT team members require ammunition for monthly training and for quarterly certification. The Department of Public Safety also schedules four open range days each year, at which ammunition is provided for practice and qualification.
After testing and research on various brands several years ago, the Department of Public Safety selected Winchester ammunition as their preferred brand. Winchester will not sell ammunition directly to the City, and has identified Adamson Police Products as their distributor in our area. This type of single source purchase is an allowable exemption from competitive bidding under section 2.08.070 of the Sunnyvale Municipal Code. Additionally, the City has a purchase order with San Diego Police Equipment Company as a backup supplier, which is awarded under the City Manager's authority.
FISCAL IMPACT
Ammunition costs are increasing significantly, mainly due to nationwide supply shortages (resulting in 6-9 month waits to fill orders), increased hiring by DPS, and a restoration of previously reduced SWAT training. In FY 2012/13, approximately $88,000 was spent on products from these two suppliers. In FY 2013/14, the City spent approximately $130,000. Costs are anticipated to increase to $202,000 in the current fiscal year, which will be split between Adamson Police Products ($157,000) and San Diego Police Equipment Company ($45,000).
Budgeted funding in the amount of $70,000 is available in the Public Safety Equipment Replacement account (Project 020901) and $76,800 is available in special projects for Recruitment, Selection, and Training of Public Safety Officers. The remaining $55,200 will be absorbed in DPS operating programs.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
1) Award a one-year contract, in substantially the same form as the Draft Purchase Order in Attachment 1 and in an amount not to exceed $157,000 to Adamson Police Products; and 2) Delegate authority to the City Manager to renew the Purchase Order for two additional one-year periods, not to exceed budgeted amounts.
Staff
Prepared by: Pete Gonda, Purchasing Officer
Reviewed by: Grace K. Leung, Director, Finance
Reviewed by: Frank Grgurina, Chief of Public Safety
Reviewed by: Robert A. Walker, Assistant City Manager
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Draft Purchase Order to Adamson Police Products