REPORT TO COUNCIL
SUBJECT
Title
Approve Budget Modification No. 9 to appropriate $5,300 of LSTA (Library Services and Technology Act) grant funds for the project BALE (Bay Area Library ePublishers)
Report
GRANT SUMMARY
The City Manager accepted a grant to the Department of Library and Community Services in the amount of $5,300 to support an ePublishers initiative called BALE (Bay Area Library ePublishers). The proposed outcome of the grant will be a digitally published anthology of local authors comprised of poetry and short fiction. The BALE Grant monies will be used to pay speaker fees for four creative writing classes to be provided for free to the community as well as ISBN fees, a digital publishing consultant, graphic design of cover art, and hard copies of the completed anthology for distribution to the authors and circulation within the library collection. The anthology will also be published by the Library as an eBook and made available on the Library's website.
The Division of Library in the Department of Library and Community Services will be responsible for the management of the grant.
Granting Agency
This project was supported by an LSTA (Library Services and Technology Act) grant administered in California by the California State Library.
EXISTING POLICY
Council Policy 7.1.5 Donations, Contributions and Sponsorships:
The City Manager may apply for grants of any dollar amount, but shall notify the Council when grants are being pursued. Council approval of a budget modification to appropriate grant monies is required before funds can be expended by staff. Such a budget modification shall include the use to which the grant would be placed; the objectives or goals of the City which will be achieved through use of the grant; the local match required, if any, plus the source of the local match; any increased cost to be locally funded upon termination of the grant; and the ability of the City to administer the grant. For grants under the amount of $5,000 that do not have any external reporting requirements or any local match requirement, Council approval of a budget modification is not required. The City Manager is authorized to accept and administratively appropriate the grant funds.
This grant does not meet all of the criteria to be administratively appropriated by the City Manager; therefore a budget modification is required. Grant funds from the California State Library have external reporting requirements and fall under the federal single audit guidelines.
Council Policy 6.2.1 Library - Goals and Policy:
Goal 6.2C: Provide Library programs and publications to educate, enrich and enlighten Library users.
Goal 6.2F: Foster a collaborative organization to attain a high performance and customer-focused library.
ENVIRONMENTAL REVIEW
N/A
FISCAL IMPACT
California State Library grant funds were awarded in the amount of $5,300 to support the ePublishers initiative called BALE. There is no required local match and there will be no increased cost to the City upon grant termination. There will be no net fiscal impact to the General Fund.
Budget Modification No. 9 has been prepared to appropriate LSTA funds in the amount of $5,300 for a new project, BALE, that will fund an ePublishing initiative for the Library.
Budget Modification No. 9
FY 2014/2015
Current Increase/ (Decrease) Revised
General Fund
Revenues
California State Library $0 $5,300 $5,300
Grant Funds
Expenditures
New Project: ePublishers $0 $5,300 $5,300
BALE initiative
Required Local Match
None
Increased Cost To City Upon Grant Termination
None
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
Approve Budget Modification No. 9 to appropriate California State Library grant funds in the amount of $5,300 to a new project, BALE (Bay Area Library ePublishers).
Staff
Prepared by: Christine Mendoza, Supervising Librarian
Reviewed by: Lisa G. Rosenblum, Director, Library and Community Services
Reviewed by: Grace Leung, Director, Finance
Reviewed by: Robert A. Walker, Assistant City Manager
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Award Letter, California State Library