REPORT TO COUNCIL
SUBJECT
Title
Award of Contract to Intermountain Slurry Seal, Inc. for Slurry Seal 2021 and Finding of CEQA Categorical Exemption
Report
STAFF RECOMMENDATION
Recommendation
Take the following actions:
- Make a finding of categorical exemption from the California Environmental Act (CEQA) pursuant to CEQA Guidelines Section 15301 (c);
- Award a contract in substantially the same form as Attachment 2 to the report in the amount of $647,627 to Intermountain Slurry Seal, Inc.;
- Authorize the City Manager to execute the contract when all necessary conditions have been met; and
- Approve a 10% construction contingency in the amount of $64,763.
Report
BASIS FOR RECOMMENDATION
The construction project (Project No. ST-21-02) was advertised on Demandstar on February 5, 2021. Fourteen (14) contractors requested bid documents. Sealed bids were opened on February 24 with seven (7) responsive bids received. Intermountain Slurry Seal, Inc. submitted the lowest responsive and responsible bid in the amount of $647,627.46 (Attachment 1 - Bid Summary) for the Street Segments identified (Attachment 5).
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) determination for this project is a categorical exemption pursuant to CEQA Guidelines Section 15301(c) for the rehabilitation of existing streets involving negligible or no expansion of the existing use.
FISCAL IMPACT
Costs for the contract and contingency total $712,390.46. Budgeted funds are available in capital projects 828030 - Annual Slurry Seal of City Streets and 825290 - Pavement Rehabilitation (Attachment 3 and 4).
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, Sunnyvale Public Library and Department of Public Safety. In addition, the agenda and report are available at the Office of the City Clerk and on the City's website.
Staff
Prepared and Approved by: Tim Kirby, Director, Finance
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Bid Summary
2. Draft General Construction Contract
3. Project 828030 Sheet - Annual Slurry Seal of City Streets
4. Project 825290 Sheet - Pavement Rehabilitation
5. Street Segments