REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Purchase Order for the Purchase of Fire Protective Clothing, Equipment and Fire Safety Supplies for the Department of Public Safety (F17-007)
Report
REPORT IN BRIEF
Approval is requested to issue a blanket purchase order in the amount of $175,000 to L.N. Curtis & Sons of Oakland for fire protective clothing, equipment and safety supplies for the Department of Public Safety for a one-year period. Approval is also requested to delegate authority to the City Manager to renew the agreement for two additional one-year periods, not to exceed budgeted amounts, provided pricing and service remain acceptable to the City.
EXISTING POLICY
Section 2.08.070(b)(3) of the Sunnyvale Municipal Code exempts from competitive bidding those purchases in which solicitations of bids or proposals would be impractical, unavailing or impossible. In this case, L.N. Curtis is the only known provider of Public Safety’s current brand of fire protective clothing on the West Coast, and provides immediate access to both the turnouts and their repair.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonable foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The Department of Public Safety uses a wide variety of firefighting clothing, equipment and supplies to support fire safety operations. Examples of these items include fire turnouts (protective clothing), helmet shields, gloves, goggles and fire hose. L.N. Curtis & Sons maintains a large stock of this equipment and other firefighting appliances in their Oakland warehouse, meaning that items can be delivered quickly or, if necessary, picked up the same day.
L.N. Curtis & Sons has been the City’s provider of firefighting clothing, equipment, supplies and services since at least 2000 and has provided superior service during that time. In addition to the supplies and services purchased directly by Public Safety, Central Stores purchases boots and shield hoods from L.N. Curtis under a separate contract awarded under the City Manager’s authority. These items are accessed by Public Safety through the warehouse inventory process.
FISCAL IMPACT
Funding for the purchase of fire protective clothing, equipment and fire safety supplies is available in the FY 2016/17 Adopted Budget in the Department of Public Safety operating budget in the Fire Services program.
Funding Source
The funding source is the General Fund.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
1) Authorize the issuance of a blanket purchase order in substantially the same form as Attachment 1 to the report in the amount of $175,000 to L.N. Curtis & Sons; and 2) delegate authority to the City Manager to renew the purchase order for two additional one-year periods, not-to-exceed budgeted amounts, provided pricing and service remain acceptable to the City.
Staff
Prepared by: Pete Gonda, Purchasing Officer
Reviewed by: Timothy J. Kirby, Director of Finance
Reviewed by: Frank Grgurina, Chief, Public Safety
Reviewed by: Walter C. Rossmann, Assistant City Manager
Approved by: Deanna J. Santana, City Manager
ATTACHMENT
1. Draft Blanket Purchase Order