REPORT TO COUNCIL
SUBJECT
Title
Review and Approve 2025 Board and Commission Annual Work Plans
Report
DISCUSSION
Council appointed boards and commissions have developed proposed annual work plans for calendar year 2025. These work plans are submitted annually for Council approval. Work plans identify policy issues the board/commission will be acting on during the year.
2025 work plans (Attachments 1 through 9) also list:
• Board and Commission meeting dates;
• Routine and special assignments specific to each board or commission;
• Continuing Study Issues;
• Annual review of policies and reports; and
• Staff Memorandum to Council regarding the Bicycle and Pedestrian Advisory Commission’s Annual Work Plan 2025, included with Attachment 2, BPAC Annual Work Plan 2025
New study issues, ranked by Council at the February 13, 2025 Study Issues and Budget Proposals Workshop, will be added to the board and commission work plans. If Council drops any continuing Study Issus at the February 13, 2025 Workshop, Work Plans will also be updated accordingly. Updated work plans are provided to the board/commission as an “Information Only” item.
The Personnel Board typically addresses appeals under specific duties instead of addressing policy issues. This Board does not operate under an Annual Work Plan.
EXISTING POLICY
Council Policy 7.2.19 Boards and Commissions, Section 2.H.(I)(a) Work Plans.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378 (b) (5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no fiscal impact as a result of approving the Work Plans.
PUBLIC CONTACT
Public contact was made by posting the Council meeting agenda on the City's official-notice bulletin board at City Hall, at the Sunnyvale Public Library and in the Department of Public Safety Lobby. In addition, the agenda and this report are available at the City Hall reception desk located on the first floor of City Hall at 456 W. Olive Avenue (during normal business hours), and on the City's website.
RECOMMENDATION
Recommendation
Approve the 2025 Work Plans as submitted.
Levine Act
LEVINE ACT
The Levine Act (Gov. Code Section 84308) prohibits city officials from participating in certain decisions regarding licenses, permits, and other entitlements for use if the official has received a campaign contribution of more than $500 from a party, participant, or agent of a party or participant in the previous 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-to-play-limits-and-prohibitions.html
An “X” in the checklist below indicates that the action being considered falls under a Levine Act category or exemption:
SUBJECT TO THE LEVINE ACT
___ Land development entitlements
___ Other permit, license, or entitlement for use
___ Contract or franchise
EXEMPT FROM THE LEVINE ACT
___ Competitively bid contract*
___ Labor or personal employment contract
___ Contract under $50,000 or non-fiscal
___ Contract between public agencies
_X_ General policy and legislative actions
* "Competitively bid" means a contract that must be awarded to the lowest responsive and responsible bidder.
Staff
Prepared by: David Carnahan, City Clerk
Reviewed by: Sarah Johnson-Rios, Assistant City Manager
Approved by: Tim Kirby, City Manager
ATTACHMENTS
1. Draft - Arts Commission Annual Work Plan 2025
2. Staff Memorandum to Council and Draft - Bicycle and Pedestrian Advisory Commission Annual Work Plan 2025
3. Draft - Board of Library Trustees Annual Work Plan 2025
4. Draft - Heritage Preservation Commission Annual Work Plan 2025
5. Draft - Housing and Human Services Commission Annual Work Plan 2025
6. Draft - Human Relations Commission Plan 2025
7. Draft - Parks and Recreation Commission Annual Work Plan 2025
8. Draft - Planning Commission Annual Work Plan 2025
9. Draft - Sustainability Commission Annual Work Plan 2025