REPORT TO COUNCIL
SUBJECT
Title
Award of Contract for Management of the Sunnyvale Government Access and Public Access Channels (F15-05)
Report
REPORT IN BRIEF
Approval is requested to award a three-year contract in an amount not-to-exceed $195,000 to Mountain View Community Television for management of the Sunnyvale Government Access Channels KSUN 15 and Channel 26 as required by the Office of the City Manager, and to authorize the City Manager to renew the contract for up to two additional years, subject to available funding and acceptable service. The proposed contract consists of $55,000 per year for existing broadcast services and $15,000 per year in FY 2015/16 and FY 2016/17 for optional additional Channel 26 programming, the latter subject to Council appropriation during the FY 2015/16 budget cycle.
ENVIRONMENTAL REVIEW
N/A
BACKGROUND AND DISCUSSION
Mountain View Community Television (KMVT) is the non-profit organization currently providing broadcast services for Sunnyvale's City Council and Planning Commission meetings. They also have long-standing contracts to provide similar services for Mountain View, Cupertino, Los Altos and Foster City. KMVT has been performing this service for the City since 2004, including broadcasting special meetings and events such as the annual State of the City and the Budget/Study Issues Workshop. This contract will continue existing broadcasting services (KSUN 15 and Channel 26) and includes an option for additional Channel 26 programming and broadcasting services that the City could consider permanently adding in the future.
Section 2.08.070 of the Sunnyvale Municipal Code exempts from competitive bidding specialized services such as those provided by KMVT, as well as services for which bidding would be impractical. KMVT's non-profit status, tenure with the City, experience and familiarity with the City's broadcast control room operations and technical equipment, close proximity to City Hall and range of broadcasting and community-based programming services all continue to make them the most viable provider for the specialized services needed by the City.
FISCAL IMPACT
Budgeted funds for the existing broadcast services in the amount of $55,000 annually are available in operating program 723 (Office of the City Manager). A special project to pilot the additional Channel 26 programming in the amount of $30,000 over two years will be proposed for funding in the FY 2015/16 Recommended Budget. Should the project not be approved, this optional service will not be utilized.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
1) Award a three-year contract to Mountain View Community Television, in substantially the same form as the attached Consultant Services Agreement, not to exceed $195,000, for management of the Sunnyvale government access and public access channels, and 2) Authorize the City Manager to renew the contract for up to two additional years, provided that funding is available and service remains acceptable.
Staff
Prepared by: Pete Gonda, Purchasing Officer
Reviewed by: Grace K. Leung, Director, Finance
Reviewed by: Robert A. Walker, Assistant City Manager
Approved by: Deanna J. Santana, City Manager
ATTACHMENT
1. Draft Consultant Services Agreement