REPORT TO COUNCIL
SUBJECT
Title
Approve Budget Modification No. 30 to Appropriate $18,000 of Sourcewise Grant Funds for Care Management Services
Report
GRANT SUMMARY
On June 2013, the Department of Library and Community Services (LCS) was awarded a grant for care management services from Sourcewise (previously known as the Council on Aging - Silicon Valley). The grant was funded on a two year cycle at $18,000 per year and the first year contract was implemented on July 2, 2013. On June 24, 2014 the City Manager entered into a contract to accept grant funds to complete the second year of the funding cycle.
Funds will be used by LCS to augment Care Management services. The City of Sunnyvale has two part-time Care Managers on staff, currently working 900 hours a year. Through this grant, Sourcewise will support an additional 513 hours of Care Management services.
The Community Services Division in the Department of Library and Community Services will be responsible for the management of the grant.
Granting Agency
Funding is from Sourcewise pursuant to the Older Americans Act of 1965 (OAA) from Title III B. The OAA was signed into law to meet the diverse needs of the growing numbers of older persons in the United States. The OAA set out specific objectives for maintaining the dignity and welfare of older individuals and created the primary vehicle for organizing, coordinating and providing community-based services and opportunities for older Americans and their families. Sourcewise is the designated area agency for Santa Clara County under the OAA with responsibility for administering its various programs.
Sourcewise provides services and support to seniors in Santa Clara County. Their mission has been expanded beyond seniors and caregivers to include persons with disabilities and all adults in Santa Clara County. The agency collaborates with Santa Clara County, state, and local networks to provide a streamlined approach to service and support systems.
Sourcewise has a long history in Santa Clara County of using Title III B funds available under the OAA to fund care management services.
EXISTING POLICY
Council Policy 7.1.5 Donations, Contributions and Sponsorships:
The City Manager may apply for grants of any dollar amount, but shall notify the Council when grants are being pursued. Council approval of a budget modification to appropriate grant monies is required before funds can be expended by staff. Such a budget modification shall include the use to which the grant would be placed; the objectives or goals of the City which will be achieved through use of the grant; the local match required, if any, plus the source of the local match; any increased cost to be locally funded upon termination of the grant; and the ability of the City to administer the grant. For grants under the amount of $5,000 that do not have any external reporting requirements or any local match requirement, Council approval of a budget modification is not required. The City Manager is authorized to accept and administratively appropriate the grant funds.
This grant does not meet all of the criteria to be administratively appropriated by the City Manager; therefore a budget modification is required.
Council Policy 5.1G
Enhance the provision of health and social services to Sunnyvale residents by providing opportunities for the private marketplace to meet the health and social service needs of City residents.
Council Policy 5.1I
Monitor human service needs of the community in order to identify appropriate responses and encourage the provision of needed services.
Council Policy 5.IJ
Encourage and support a network of human services that provides for the basic needs of Sunnyvale's residents.
Council Policy 5.1J.2
The City shall assume an advocate role to manage the use of its resources to meet Human Services needs in Sunnyvale.
ENVIRONMENTAL REVIEW
This activity does not require environmental review because it can be seen with certainty that there is no possibility that it may have a significant effect on the environment. CEQA Guidelines Section 15061(b)(3).
FISCAL IMPACT
Required Local Match
The Community Services Division is already budgeted to provide a half-time Care Manager in Program 626: Arts and Recreation Programs. An additional 900 hours were appropriated for one year with the FY 2014/15 Budget into Project 829640 - Care Management Enhancement, as part of a special project to expand Care Management services. The grant funding from Sourcewise will enable the City to increase the amount of service available to the community. The City has met Sourcewise's requirement by funding a minimum of 1,350 hours of service.
Increased Cost To City Upon Grant Termination
None
Budget Modification No. 30 has been prepared to appropriate Sourcewise Community Resource Solutions grant funds in the amount of $18,000 to Project 829640 - Care Management Enhancement.
Budget Modification No. 30
FY 2014/15
|
Current |
Increase/ (Decrease) |
Revised |
General Fund |
|
|
|
Revenues |
|
|
|
Sourcewise Community Resource Solutions Grant |
0 |
$18,000 |
$18,000 |
Expenditures |
|
|
|
Project 829640 - Care Management Enhancement |
$40,000 |
$18,000 |
$58,000 |
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
Approve Budget Modification No. 30 to appropriate Sourcewise grant funds in the amount of $18,000 to Project 829640 - Care Management Enhancement.
Staff
Prepared by: Gerard Manuel, Community Services Manager
Reviewed by: Lisa G. Rosenblum, Director, Library and Community Services
Reviewed by: Grace K. Leung, Director, Department of Finance
Reviewed by: Robert A. Walker, Assistant City Manager
Approved by: Deanna J. Santana, City Manager