REPORT TO COUNCIL
SUBJECT
Title
Award of Contract in the Amount of $691,920 to Vellutini Corporation DBA Royal Electric Company for SMaRT Station NexGen Electrical Upgrade (PW24-20) and Finding of California Environmental Quality Act (CEQA) Categorical Exemption Pursuant to CEQA Guidelines Section 15301(a)
Report
STAFF RECOMMENDATION
Recommendation
Take the following actions:
- Award a contract in substantially the same form as Attachment 2 to the report in the amount of $691,920 to Vellutini Corporation DBA Royal Electric Company of Sacramento, CA;
- Approve a 15% construction contingency in the amount of $103,788;
- Authorize the City Manager to execute the contract when all necessary conditions have been met; and
- Make a finding of a categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(a).
Report
BASIS FOR RECOMMENDATION
The SMaRT Station NexGen Electrical Upgrade Project (Project No. PR-23-01) is the first phase of a larger effort to upgrade the sorting and recycling equipment at the SMaRT Station. It is necessary to provide additional electrical capacity within the facility to power future equipment. The scope of work includes re-purposing an existing office to a new electrical room and installing a new electrical service consisting of a new switchboard, a new concrete equipment pad, new conduit and trenching, and all associated architectural, structural, and electrical work. The project will also improve accessibility in the existing parking lot.
The SMaRT Station NexGen Electrical Upgrade Project (Project No. PR-23-01) was advertised on Demandstar on May 24, 2024. Twenty-Six (26) contractors requested bid documents. Sealed bids were opened on June 12, 2024, with four (4) responsive bids received. Vellutini Corporation DBA Royal Electric Company submitted the lowest responsive and responsible bid in the amount of $691,920 (Attachment 1- Bid Summary). With the activities noted above as part of this phase, the contractor has a high likelihood of encountering unforeseen conditions and a 15% construction contingency is warranted.
ENVIRONMENTAL REVIEW
This project is exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(a), interior or exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances.
FISCAL IMPACT
Budget is available in Project 828260 - SMaRT Station NextGen Electrical Upgrade with funding from the Sunnyvale Solid Waste Management Fund and the City of Mountain View (SMaRT MOU Partner). The project information sheet is included as Attachment 3 to this report.
PUBLIC CONTACT
Public contact was made by posting the Council meeting agenda on the City's official-notice bulletin board at City Hall, at the Sunnyvale Public Library and in the Department of Public Safety Lobby. In addition, the agenda and this rSeport are available at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue (during normal business hours), and on the City's website.
Levine Act
LEVINE ACT
The Levine Act (Gov. Code Section 84308) prohibits city officials from participating in certain decisions regarding licenses, permits, and other entitlements for use if the official has received a campaign contribution of more than $250 from a party, participant, or agent of a party or participant in the previous 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-to-play-limits-and-prohibitions.html
A check or “Y” in the checklist below indicates that the action being considered falls under a Levine Act category or exemption:
SUBJECT TO THE LEVINE ACT
___ Land development entitlements
___ Other permit, license, or entitlement for use
___ Contract or franchise
EXEMPT FROM THE LEVINE ACT
_x_ Competitively bid contract
___ Labor or personal employment contract
___ General policy and legislative actions
Staff
Prepared by: David Battaglia, Purchasing Officer
Reviewed by: Dennis Jaw, Interim Director of Finance
Reviewed by: Chip Taylor, Director of Public Works
Reviewed by: Jaqui Guzmán, Deputy City Manager
Approved by: Tim Kirby, Interim City Manager
ATTACHMENTS
1. Bid Summary
2. Draft General Construction Contract
3. Budget Project Summary Sheets