REPORT TO COUNCIL
SUBJECT
Title
Quarter Three Update for Year 1 of July 2025 - June 2027 Workplan (Information Only)
Report
BACKGROUND
In early 2025, Council set five (5) strategic goals to guide the City from July 2025 through June 2027. In the next two years, we are taking active steps to create:
1. A responsive, transparent, and efficient city government;
2. An accessible, engaged and welcoming community;
3. A sustainable city: advancing climate action, active transportation and the Vision Zero Plan;
4. A model to prevent homelessness, prioritize new housing, and support the unhoused community; and
5. A City that invests in modern public infrastructure.
On April 22, 2025, Council received the two-year Workplan associated with the Strategic Goals. The Workplan was developed to include Council-directed priority projects (formerly reported on as Study Issues), key projects formerly reported on as “Top 30” projects, as well as significant Department-driven projects that align with Council Strategic Goals (formerly “Priorities”).
This report provides Workplan Updates from the third quarter for FY2025/26 (January - March 2026).
EXISTING POLICY
General Plan, Chapter 2: Community Vision
DISCUSSION
The Strategic Framework Workplan serves as a comprehensive list of priority initiatives requiring significant staff resources during the July 2025 through June 2027 period. It includes efforts to implement Council-adopted and State-mandated plans (such as the Housing Element, Active Transportation Plan, and Climate Action Playbook), major capital improvement projects (including many initiatives previously reported as “Top 30” projects), Study Issues (now referred to as “Council Priority Projects”), and other substantial initiatives that require focused attention or enhanced staff capacity over the two-year timeframe.
The Workplan is intentionally limited to significant efforts that directly support the Council’s Strategic Goals. It does not capture the City’s day-to-day operations and service delivery, which are reported separately on an annual basis and documented through performance measures and workload indicators included in the City’s adopted budget.
Workplan Changes During Q3 FY2025-2026 (Jan - March 2026)
At the February 26, 2026 Council Priority Projects Workshop, Council reviewed 21 proposed Council Priority Project ideas submitted by Councilmembers. Following discussion and two rounds of voting, Council achieved consensus on nine (9) Priority Project proposals to move forward for staff analysis. These proposals are being evaluated by City staff and presented to Council during the FY 2026/27 budget process at the May 19 Budget Workshop.
During the Workshop, Council also considered made changes to existing Workplan projects to better align priorities with available staff capacity. Council took the following actions:
• Drop CO-2 and operationalize the Street Tree Repopulation effort.
• Drop CO-6 and operationalize the Cricket Facilities effort.
• Limit CO-10 to consideration of a fenced dog area.
• Drop CO-3 (Evaluate Development of a Single Mobile Application).
Based on Council discussion during the Workshop, the City Manager added the following operational projects to the Workplan:
• IN-25: Lakewood Park Project
• IN-26: Modernization and Expansion of Public Library Services
During this quarter, the City Manager also removed the following NOVA-related projects from the Workplan:
• CO-25: Enroll young adult participants in WIOA-funded programs per state standards
• CO-26: Build relationships with local schools to expand access to career navigation resources
• HO-24: Partner with community service agencies to provide career services to low-income and unhoused individuals
o Rationale: These initiatives align with NOVA’s existing workforce development programs. As such, they are implemented as part of NOVA’s ongoing program operations and regional partnerships.
The Workplan Dashboard currently includes first-, second- and third-quarter updates for all projects included in the Workplan, including both Council Priority Projects and operational projects. The Workplan Dashboard is available on the City’s website under the “Your Government” section (Attachment 1).
Summary Update for Q3 FY2025-2026 (Jan - March 2026)
Staff continued to make strong progress advancing initiatives across all five Council Strategic Goals.
Across the Workplan, several projects were completed this quarter, while the majority remain on track and progressing as planned. Some projects experienced schedule adjustments due to scope refinement, coordination needs, or resource constraints; however, overall progress remains steady and aligned with Council priorities.
The following highlights provide a snapshot of notable projects across each Council Strategic Goal based on third-quarter updates. Complete project details and status updates are available in the Strategic Framework Workplan Dashboard.
Responsive Government
Projects under the Responsive Government goal continue to emphasize modernization, operational efficiency, and regulatory compliance. Significant progress has been made on improving internal workplan reporting and dashboard tools, with system enhancements and migrations largely complete and now supporting more transparent public reporting. Staff advanced key technology modernization efforts, including implementation of a new Work Order Management System, currently in the evaluation and sandbox phase, and onboarding of a GIS Coordinator to support improved data management and public-facing tools. In parallel, the City made progress toward compliance with federal ADA digital accessibility requirements, including completion of staff training and deployment of tools to support accessible document standards ahead of the April 2026 deadline.
Welcoming Community
Welcoming Community projects focus on equity, cultural inclusion, and neighborhood quality of life. Several initiatives advanced during this reporting period, including progress on the Heritage Plaque. Street tree repopulation efforts are transitioning into implementation as an ongoing operational program, with continued focus on equitable distribution across neighborhoods. The Community Equity Assessment continues to inform and refine multiple initiatives. All informational interviews have been completed, and the representative survey questionnaire has been finalized and approved. Staff are developing the format for the May Community Forum, identifying community partners to support inclusive conversations, and refining the focus for upcoming focus groups to ensure meaningful and representative input.
Housing Solutions
Housing Solutions projects remain focused on implementing Council-adopted policies and meeting state and regional housing requirements. Staff continued advancing Housing Element implementation efforts, including technical analysis, program development, and interdepartmental coordination to support housing production and compliance obligations. Progress was made on development of a Strategic Plan addressing homelessness. An initial framework was presented to Council, and additional outreach and refinement are underway. Staff anticipate returning to Council with a revised draft in July 2026. While many Housing projects are multi-year in nature, Q3 progress reflects continued advancement of implementation programs and policy actions necessary to support long-term housing goals.
Sustainable City
Projects supporting the Sustainable City goal show steady progress toward climate and environmental objectives. Studies evaluating bike lanes on Mathilda Avenue and Hollenbeck Avenue were also completed, with Council direction provided for both corridors. Staff continue advancing broader sustainability initiatives, including implementation of climate action and environmental programs focused on emissions reduction, resource conservation, and long-term resilience. Additional efforts, such as evaluation of artificial turf versus living ground covers, are progressing through research and analysis phases.
Modern Infrastructure
Modern Infrastructure projects continue to emphasize planning, system reliability, and long-term service delivery. Staff are advancing a citywide cell coverage mapping effort, developing a Request for Proposals to assess service gaps and resiliency needs. Several capital projects are progressing through design and community engagement. Fire Station 2 design continues to advance, with construction anticipated in a future phase and an estimated completion timeline extending into 2027. Community engagement for the Las Palmas Park Renovation project is underway. The Community Center Grounds Rehabilitation project is scheduled to be completed in April, approximately five months ahead of its originally planned completion date. Additional infrastructure projects continue to move forward across transportation, utilities, and facilities, supporting long-term service reliability and future capital investment.
Completed Projects
Staff completed the following 34 projects since Workplan development (including completions from July 2025-March 2026). Seven (7) of the 34 projects completed were Council Priority Projects (formerly Study Issues). There are an additional three (3) projects with anticipated or actual completions in April 2026:
|
Project ID |
Project Name |
Lead Dept |
Completion Date |
|
GO-1 |
Replace Knack reporting tool with improved workplan reporting tool and/or dashboard tool(s) |
ITD |
January 2026 |
|
GO-6 |
Amend Municipal Code and purchasing policy to provide greater purchasing flexibility |
FIN |
September 2025 |
|
GO-10 |
Improve liability claims administration and management |
HRD |
October 2025 |
|
GO-13 |
Conduct a City employee engagement survey and relevant follow-up |
HRD |
December 2025 |
|
GO-16 |
Explore options for additional revenues to support critical infrastructure and services |
FIN |
October 2025 |
|
GO-17 |
Issue bonds for SMaRT Station equipment replacement project |
FIN |
November 2025 |
|
GO-18 |
Evaluate Refunding 2017 Water and Wastewater Revenue Bonds |
FIN |
September 2025 |
|
GO-19 |
Comply with DOJ ADA requirements to ensure City's website meets new requirements by April 2026. |
OCM |
April 2026 |
|
GO-24 |
Evaluate the City of Sunnyvale Study Issues Process |
OCM |
October 2025 |
|
GO-33 |
Stabilize Animal Sheltering and Control Services |
DPS |
January 2026 |
|
GO-34 |
Service Worker Retention Ordinance |
OCM |
September 2025 with pending actions |
|
CO-4 |
Assessment of Needs for Additional Outdoor Sports Programs and Facilities |
LRS |
October 2025 |
|
CO-17 |
Disability Awareness Program |
DPS |
June 2025 |
|
CO-27 |
Adopt a Storm Drain Program |
ESD |
April 2026 |
|
HO-2 |
Implement a Universal Basic Income Program |
CDD |
November 2025 |
|
HO-5 |
Evaluate Street Outreach and Essential Homeless Services |
CDD |
December 2025 |
|
HO-16 |
Establish procedures for granting Infrastructure Priority for Affordable Housing |
CDD |
August 2025 |
|
HO-17 |
Establish Accessory Dwelling Unit (ADU) Toolkit and Promote ADUs |
CDD |
January 2026 |
|
HO-19 |
Establish a streamlined permitting process to assist residents to Age in Place |
CDD |
March 2026 |
|
SU-1 |
Climate Budgeting |
ESD |
August 2025 |
|
SU-4 |
Pedestrian and Bicycle Facility Installation on Tasman Drive from Fair Oaks Avenue to Lawrence Expressway (study completed) |
DPW |
July 2025 |
|
SU-6 |
Bike Lanes on Hollenbeck Avenue between El Camino Real and Homestead Road |
DPW |
December 2025 |
|
SU-7 |
Improve Bicycle and Pedestrian Access at Sunnyvale Caltrain Station |
DPW |
February 2026 |
|
SU-8 |
Develop the Village Center Master Plan |
CDD |
July 2025 |
|
SU-11 |
Update Reach Codes and Green Building Standards |
CDD |
October 2025 |
|
SU-23 |
Poplar Avenue Sidewalk Study |
DPW |
January 2026 |
|
SU-25 |
Bernardo Ave. Undercrossing project (City’s environmental clearance completed; Service Agreement with Caltrain executed; Project handed over to Caltrain to begin preliminary design analysis) |
DPW |
July 2025 |
|
SU-28 |
Complete Mathilda Bike Lane Study |
DPW |
October 2025 |
|
SU-31 |
Advance the Evelyn Avenue Multi-use Trail Project |
DPW |
January 2026 |
|
IN-7 |
Implement Failover Internet Service |
ITD |
February 2026 |
|
IN-14 |
Community Center Grounds Rehabilitation |
DPW |
April 2026 (earlier than September 2026) |
|
IN-15 |
Corn Palace Park Development |
DPW |
June 2025 |
|
IN-16 |
Murphy Avenue - New Pedestrian Mall |
DPW |
March 2026 |
|
IN-23 |
Library Services Study Session |
LRS |
July 2025 |
The next quarterly update will be provided in July 2026.
PUBLIC CONTACT
Public contact was made by posting the Council meeting agenda on the City's official-notice bulletin board at City Hall, at the Sunnyvale Public Library and in the Department of Public Safety Lobby. In addition, the agenda and this report are available at the City Hall reception desk located on the first floor of City Hall at 456 W. Olive Avenue (during normal business hours), and on the City's website.
Staff
Prepared by: Michelle Zahraie, Senior Management Analyst
Reviewed by: Sarah Johnson-Rios, Assistant City Manager
Approved by: Tim Kirby, City Manager
ATTACHMENTS
1. Workplan Dashboard