REPORT TO COUNCIL
SUBJECT
Title
Award of Contract to American Asphalt Repair & Resurfacing Co., Inc. for Slurry Seal 2022 B and Finding of California Environmental Quality Act (CEQA) Categorical Exemption (PW22-20)
Report
STAFF RECOMMENDATION
Recommendation
- Award a contract in substantially the same form as Attachment 2 to the report in the amount of $1,177,911.95 to American Asphalt Repair & Resurfacing Co., Inc. of Hayward;
- Make a finding of categorical exemption from the California Environmental Quality Act pursuant to California Environmental Quality Act Guidelines Section 15301(c);
- Authorize the City Manager to execute the contract when all necessary conditions have been met; and
- Approve a 10% contingency in the amount of $117,791.
Report
BASIS FOR RECOMMENDATION
Construction Project No. ST-22-03 (Project) consists of the installation of slurry seal in various streets throughout the city. Slurry seal is a maintenance treatment that extends the life of a road surface. The street segments for the Project are listed in Attachment 4 to this report. The Project was advertised on DemandStar on May 27, 2022. Nineteen (19) contractors requested bid documents. Sealed bids were opened on June 15 with four (4) responsive bids received. American Asphalt Repair & Resurfacing Co., Inc. submitted the lowest responsive and responsible bid in the amount of $1,177,911.95 (Attachment 1, Bid Summary).
ENVIRONMENTAL REVIEW
The Project is exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c) for the rehabilitation of existing streets and similar facilities, involving negligible or no expansion of the existing use thereof.
FISCAL IMPACT
Budgeted funds are available in Project 825290 - Pavement Rehabilitation. The project budget financial summary is included as Attachment 3 to this report.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Public Library, Senior Center, Community Center and in the Department of Public Safety Lobby. In addition, the agenda and report are available at the Sunnyvale Public Library, Office of the City Clerk, and on the City's website.
Staff
Prepared by: Gregory S. Card, Purchasing Officer
Reviewed by: Tim Kirby, Director of Finance
Reviewed by: Jaqui Guzmán, Deputy City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Bid Summary
2. Draft General Construction Contract
3. Budget 825290 - Pavement Rehabilitation
4. Street Segments