REPORT TO COUNCIL
SUBJECT
Title
Approve Budget Modification No. 37 to Appropriate $3,150 of Department of Homeland Security, State Homeland Security Grant Program Funds for Crime Analysis Training.
Report
GRANT SUMMARY
The City Manager applied for, and on December 10, 2014, the City was awarded, State Homeland Security Grant Program (SHSGP) grant funds in the amount of $3,150 for training. This award will allow two Department of Public Safety staff, the Senior Crime Analyst and an Investigations Bureau Support Staff, to attend a series of Crime Analysis Training over the next several months.
DPS requested this SHSGP funding to enhance DPS' current crime analysis and statistical methods capabilities. This includes, but is not limited to, serial crime identification, proactive investigative analysis and cold case investigation.
FFY 2013 SHSGP -Training - Crime Analysis
Crime Analysis Application Training $1,050
Criminal Intelligence & Analysis Processes $1,050
FFY 2014 SHSGP -Training - Crime Analysis
Criminal Investigative Analysis Training $1,050
SHSGP grants are used to address the Santa Clara County operational area's identified needs for responding to acts of terrorism or catastrophic events. Funded activities include planning, organization, equipment, training, and field exercises. The crime analysis function is a vital component in the prevention, preparation and response to acts of terrorism or catastrophic events. This includes the identification and use of legal information sources to aid in providing public safety services to the community. The training will provide guidelines, best practices, and information related to contemporary crime analysis sources.
Grant guidelines require each operational area to appoint an Anti-Terrorism Approval Body (known as the Approval Authority). This body makes the final determination on the operational area's allocation of SHSGP grant funds. The Approval Authority consists of the County Sheriff, County Public Health Officer or designee responsible for Emergency Medical Services, County Fire Chief or Chief Fire Authority, a municipal Fire Chief, and a Chief of Police. The Santa Clara County Fire Chiefs' Association selects the municipal Fire Chief representative; the Santa Clara County Police Chiefs' Association selects the Chief of Police representative.
The Approval Authority is assisted by the Santa Clara County Homeland Security Training and Exercise Grant Program Advisory Group (known as the Advisory Group). This group administers and allocates the training and field exercise grants. DPS annually submits requests for training, equipment, and field exercises. All requests are considered within the context of the operational area's assessed needs.
The Bureau of Special Operations, Division of Strategic Services, Recruitment and Training Unit will be responsible for managing the training functions. The Bureau of Special Operations, Division of Strategic Services will manage the financial aspects of the grant.
Granting Agency
U.S. Department of Homeland Security via the Santa Clara County SHSGP Approval Authority
EXISTING POLICY
Council Policy 7.1.5 Donations, Contributions and Sponsorships:
The City Manager may apply for grants of any dollar amount, but shall notify the Council when grants are being pursued. Council approval of a budget modification to appropriate grant monies is required before funds can be expended by staff. Such a budget modification shall include the use to which the grant would be placed; the objectives or goals of the City which will be achieved through use of the grant; the local match required, if any, plus the source of the local match; any increased cost to be locally funded upon termination of the grant; and the ability of the City to administer the grant. For grants under the amount of $5,000 that do not have any external reporting requirements or any local match requirement, Council approval of a budget modification is not required. The City Manager is authorized to accept and administratively appropriate the grant funds.
This grant does not meet all of the criteria to be administratively appropriated by the City Manager as it has external reporting requirements; therefore a budget modification is required. Grant funds from DHS have external reporting requirements and fall under the federal single audit guidelines.
ENVIRONMENTAL REVIEW
This activity does not require environmental review because it can be seen with certainty that there is no possibility that it may have a significant effect on the environment. CEQA Guidelines Section 15061(b)(3).
FISCAL IMPACT
Required Local Match
None
Increased Cost To City Upon Grant Termination
None
Budget Modification No. 37 has been prepared to appropriate $3,150 of Department of Homeland Security, State Homeland Security Grant Program funds for training to a new project, FY 2015 SHSGP - Training - Crime Analysis.
Budget Modification No. 37
FY 2014/15
|
Current |
Increase/ (Decrease) |
Revised |
General Fund |
|
|
|
Revenues |
|
|
|
Homeland Security Grants - Training |
$0 |
$3,150 |
$3,150 |
|
|
|
|
Expenditures |
|
|
|
New Project - FY 2015 State Homeland Security Grant - Training - Crime Analysis |
$0 |
$3,150 |
$3,150 |
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
Approve Budget Modification No. 37 to appropriate $3,150 of Department of Homeland Security, State Homeland Security Grant Program Funds for training to a new project, FY 2015 SHSGP - Training - Crime Analysis.
Staff
Prepared by: Nancy Thome, Senior Management Analyst
Reviewed by: Frank J. Grgurina, Chief of Public Safety
Reviewed by: Grace K. Leung, Director, Department of Finance
Reviewed by: Robert A. Walker, Assistant City Manager
Approved by: Deanna J. Santana, City Manager