REPORT TO COUNCIL
SUBJECT
Title
Award a Consultant Services Agreement to BFS Landscape Architects in the Amount of $520,848 for Professional Services for the Baylands Park Infrastructure Project (F26-105)
Report
STAFF RECOMMENDATION
Recommendation
Take the following Actions:
- Award a Consultant Services Agreement to BFS Landscape Architects of Monterey in the amount of $520,848 for professional services for the Baylands Park Infrastructure Project in substantially the same form as Attachment 1 to the report;
- Authorize the City Manager to execute the agreement when all the necessary conditions have been met; and
- Approve a 10% contingency in the amount of $52,085.
Report
BASIS FOR RECOMMENDATION
The Baylands Park Infrastructure Project is essential to repair and/or replace aging systems and maintain the park’s existing infrastructure. This consultant services agreement will include design services and construction support for the rehabilitation of park restroom buildings, replacement of irrigation systems, and repair of drainage issues at Baylands Park. The scope also includes an assessment of the feasibility of adding electric vehicle charging infrastructure. Optional services include design of the electric vehicle charging infrastructure, geotechnical services, and utility locating services as needed.
A request for proposals (RFP) was posted on PlanetBids on September 23, 2025, and distributed to multiple firms. Five (5) proposals were received on October 28, 2025. BFS Landscape Architects was selected as the highest-ranked proposer. A detailed scope of work is included in Attachment 1 to this report.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
Prior to City approval and commencement of any work involving physical changes to the environment, the consultant must complete CEQA exemption documentation, as well as a memorandum that documents the project’s qualification for any exemption, suitable for filing at the County Recorder’s Office. It is anticipated that the project will be exempt under CEQA categorical exemptions, including Sections 15301, 15302, and/or 15304 of the CEQA Guidelines.
FISCAL IMPACT
Funding for this project is available in Fund 2100 - Park Dedication Fund under Project 830280 - Sunnyvale Baylands Park Infrastructure. A project budget financial summary is included as Attachment 2 to this report. The project is funded by the Park Dedication fees.
PUBLIC CONTACT
Public contact was made by posting the Council meeting agenda on the City's official-notice bulletin board at City Hall, at the Sunnyvale Public Library and in the Department of Public Safety Lobby. In addition, the agenda and this report are available at the City Hall reception desk located on the first floor of City Hall at 456 W. Olive Avenue (during normal business hours), and on the City's website.
Levine Act
LEVINE ACT
The Levine Act (Gov. Code Section 84308) prohibits city officials from participating in certain decisions regarding licenses, permits, and other entitlements for use if the official has received a campaign contribution of more than $500 from a party, participant, or agent of a party or participant in the previous 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-to-play-limits-and-prohibitions.html
An “X” in the checklist below indicates that the action being considered falls under a Levine Act category or exemption:
SUBJECT TO THE LEVINE ACT
___ Land development entitlements
___ Other permit, license, or entitlement for use
_X_ Contract or franchise
EXEMPT FROM THE LEVINE ACT
___ Competitively bid contract*
___ Labor or personal employment contract
___ Contract under $50,000 or non-fiscal
___ Contract between public agencies
___ General policy and legislative actions
* "Competitively bid" means a contract that must be awarded to the lowest responsive and responsible bidder.
Staff
Prepared by: David Battaglia, Purchasing Officer
Reviewed by: Matthew Paulin, Director of Finance
Reviewed by: Dennis Ng, Interim Director of Public Works
Reviewed by: Sarah Johnson-Rios, Assistant City Manager
Approved by: Tim Kirby, City Manager
ATTACHMENTS
1. Draft Consultant Service Agreement
2. Project Summary Sheet