REPORT TO COUNCIL
SUBJECT
Title
Ratify a Contract with Bear Electrical Solutions, LLC for Traffic Signal Preventative Maintenance and Repair Services (F25-228)
Report
STAFF RECOMMENDATION
Recommendation
Ratify the Contract in Attachment 1 to the report with Bear Electrical Solutions to accept and approve the corrected services agreement with the City of Sunnyvale.
Report
BASIS FOR RECOMMENDATION
On June 17, 2025, the Council awarded a three-year contract to Bear Electrical Solutions, LLC for traffic signal preventative maintenance and repair services in the amount of $4,214,752.44 (RTC No. #25-0603). A draft services agreement related to another project was erroneously attached to the staff report. The Council took an action to approve the contract to Bear Electrical for the bid price of not-to-exceed $4,214,752.4. Therefore, the contract was lawfully awarded to Bear Electrical as required by Sunnyvale Municipal Code Sections 2.08.040(d) and 2.08.160. The City Manager signed the contract to hold the price, which expired June 30, 2025. Staff recommends that the Council confirm the action by ratifying the contract with Bear Electrical Solutions for Traffic Signal Preventative Maintenance and Repair Services, as provided in Attachment 1 to this report.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) under CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
FISCAL IMPACT
Funding for this contract is available in the operating budget in the General Fund under Program 13100 - Transportation and Traffic Services and Program 13300 - Street Lights, Signs and Debris.
PUBLIC CONTACT
Public contact was made by posting the Council meeting agenda on the City's official-notice bulletin board at City Hall, at the Sunnyvale Public Library and in the Department of Public Safety Lobby. In addition, the agenda and this report are available at the City Hall reception desk located on the first floor of City Hall at 456 W. Olive Avenue (during normal business hours), and on the City's website.
Levine Act
LEVINE ACT
The Levine Act (Gov. Code Section 84308) prohibits city officials from participating in certain decisions regarding licenses, permits, and other entitlements for use if the official has received a campaign contribution of more than $500 from a party, participant, or agent of a party or participant in the previous 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-to-play-limits-and-prohibitions.html
An “X” in the checklist below indicates that the action being considered falls under a Levine Act category or exemption:
SUBJECT TO THE LEVINE ACT
___ Land development entitlements
___ Other permit, license, or entitlement for use
_X_ Contract or franchise
EXEMPT FROM THE LEVINE ACT
___ Competitively bid contract*
___ Labor or personal employment contract
___ Contract under $50,000 or non-fiscal
___ Contract between public agencies
___ General policy and legislative actions
* "Competitively bid" means a contract that must be awarded to the lowest responsive and responsible bidder.
Staff
Prepared by: David Battaglia, Purchasing Officer
Reviewed by: Matthew Paulin, Director of Finance
Reviewed by: Chip Taylor, Director of Public Works
Reviewed by: Sarah Johnson-Rios, Assistant City Manager
Approved by: Tim Kirby, City Manager
ATTACHMENT
1. Executed Agreement