REPORT TO COUNCIL
SUBJECT
Title
Award of Consultant Service Agreement in the Amount of $388,944.89 to Kimley-Horn and Associates, Inc. to Study Improvements to Bicycle and Pedestrian Access at Sunnyvale Caltrain Station (F23-169) and Find that the Action is Exempt from the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15262
Report
STAFF RECOMMENDATION
Recommendation
Take the following actions:
- Award a Consultant Service Agreement in substantially the same form as Attachment 1 to the report in an amount not-to-exceed $388,944.89 to Kimley-Horn and Associates, Inc. of Raleigh, NC;
- Approve a 10% contingency in the amount of $38,894.49;
- Authorize the City Manager to execute the contract when all necessary conditions have been met; and
- Find the Project exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15378(a).
Report
BASIS FOR RECOMMENDATION
This study will evaluate the existing conditions for pedestrian and bicycle access to the Sunnyvale Caltrain Station and recommend improvements. A Request for proposals (RFP) was posted on DemandStar on August 24, 2023, and distributed to multiple California firms. Three (3) proposals were received on September 26, 2023. Kimley-Horn and Associates, Inc. was selected as the highest-ranked proposer. A detailed scope of work is included in Attachment 1 to this report.
ENVIRONMENTAL REVIEW
The action being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15262 as the actions relate to the authorization of a feasibility and planning study for possible future actions that the City Council has not approved, adopted or funded. Specifically, consideration of the improvements to bicycle and pedestrian access at Sunnyvale Caltrain Station is not a commitment to any project and thus does not require environmental review at this time. Should Council direct staff to move the project forward, appropriate CEQA analysis will be performed after a final study, which will include concept plans, an implementation plan and cost estimates of any recommended improvements, has been approved.
FISCAL IMPACT
Funding for this project is available in Project 835210 - Improve Bicycle and Pedestrian Access at Sunnyvale Caltrain Station. A project budget financial summary. A project budget financial summary is included as Attachment 2.
PUBLIC CONTACT
Public contact was made by posting the Council meeting agenda on the City's official-notice bulletin board at City Hall, at the Sunnyvale Public Library and in the Department of Public Safety Lobby. In addition, the agenda and this report are available at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue (during normal business hours), and on the City's website.
Staff
Prepared by: David Battaglia, Purchasing Officer
Reviewed by: Tim Kirby, Director of Finance
Reviewed by: Chip Taylor, Director of Public Works
Reviewed by: Jaqui Guzmán, Deputy City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Draft Consultant Service Agreement
2. Budget Summary Sheet - 835210 - Improve Bicycle and Pedestrian Access at Sunnyvale Caltrain Station