REPORT TO COUNCIL
SUBJECT
Title
Approve Budget Modification No. 20 to Appropriate $11,500 of California Office of Traffic Safety Avoid the 13 Grant Funds for a Driving Under the Influence Checkpoint
Report
GRANT SUMMARY
The City Manager applied for, and on September 30, 2014, the City was awarded grant funds in the amount of $11,500 to the Department of Public Safety (DPS) for an Avoid the 13 Driving Under the Influence (DUI) Checkpoint.
Since 2005, the Santa Clara County Sheriff's Office has received a grant from the California Office of Traffic Safety to fund the Avoid the 13 DUI enforcement campaigns. For FY 2014/15, the Sheriff's Office has awarded $11,500 to Sunnyvale DPS to conduct one (1) DUI checkpoint during the Winter Enforcement Period (Dec/Jan). Specifically, officers set up a checkpoint at a high traffic intersection or area with a priority focus of identifying and stopping individuals who are operating a vehicle while under the influence of alcohol or drugs. The California Office of Traffic Safety (OTS) administers traffic safety grants to reduce deaths, injuries, and economic losses resulting from traffic-related collisions. OTS also administers the grants. Santa Clara County Sheriff's Office coordinates the Avoid the 13 DUI Campaigns and allocates grant dollars to cities in the county.
The Bureau of Police Services, Division of Traffic Safety will be responsible for enforcement. The Bureau of Special Operations, Division of Special Operations will be responsible for educational outreach. The Bureau of Special Operations, Division of Strategic Services will be responsible for managing the financial aspects grant, as well as providing departmental oversight.
Granting Agency
National Highway Traffic Safety Administration via the California Office of Traffic Safety
EXISTING POLICY
Council Policy 7.1.5 Donations, Contributions and Sponsorships:
The City Manager may apply for grants of any dollar amount, but shall notify the Council when grants are being pursued. Council approval of a budget modification to appropriate grant monies is required before funds can be expended by staff. Such a budget modification shall include the use to which the grant would be placed; the objectives or goals of the City which will be achieved through use of the grant; the local match required, if any, plus the source of the local match; any increased cost to be locally funded upon termination of the grant; and the ability of the City to administer the grant. For grants under the amount of $5,000 that do not have any external reporting requirements or any local match requirement, Council approval of a budget modification is not required. The City Manager is authorized to accept and administratively appropriate the grant funds.
This grant does not meet all of the criteria to be administratively appropriated by the City Manager; therefore a budget modification is required. Grant funds from National Highway Traffic Safety Administration via OTS have external reporting requirements and fall under the federal single audit guidelines.
General Plan, Safety and Noise:
Goal SN-3, Safe and Secure City - Ensure a safe and secure environment for people and property in the community by providing effective public safety response, prevention, and education services.
ENVIRONMENTAL REVIEW
This activity does not require environmental review because it can be seen with certainty that there is no possibility that it may have a significant effect on the environment. CEQA Guidelines Section 15061(b)(3).
FISCAL IMPACT
Required Local Match
None
Increased Cost To City Upon Grant Termination
None
Budget Modification No. 20 has been prepared to appropriate $11,500 of California Office of Traffic Safety Avoid the 13 Grant Funds for a DUI Checkpoint to a new project, FY 2014/15 Avoid the 13.
Budget Modification No. 20
FY 2014/15
|
Current |
Increase/ (Decrease) |
Revised |
General Fund |
|
|
|
Revenues |
|
|
|
California Office of Traffic Safety Avoid the 13 grant funds |
$0 |
$11,500 |
$11,500 |
|
|
|
|
Expenditures |
|
|
|
New Project: FY 2014/15 Avoid the 13 |
$0 |
$11,500 |
$11,500 |
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
Approve Budget Modification No. 20 to appropriate $11,500 of California Office of Traffic Safety Avoid the 13 Grant Funds for a DUI Checkpoint to a new project, FY 2014/15 Avoid the 13.
Staff
Prepared by: Ann Durkes, Manager / BA II
Reviewed by: Frank J. Grgurina, Chief of Public Safety
Reviewed by: Grace K. Leung, Director, Department of Finance
Reviewed by: Robert A. Walker, Assistant City Manager
Approved by: Deanna J. Santana, City Manager