REPORT TO COUNCIL
SUBJECT
Title
Award of Contract to Gruendl Inc., dba Ray's Electric in the Amount of $1,798,947.40 for Traffic Signal Hardware & Wiring Bernardo/Heatherstone & Fair Oaks/California Project and Finding of California Environmental Quality Act (CEQA) Exemption Pursuant to CEQA Guidelines Section 15301(c) (PW23-21)
Report
STAFF RECOMMENDATION
Recommendation
Take the following actions:
- Award a contract in substantially the same form as Attachment 2 to the report in the amount of $1,798,947.40 to Gruendl Inc., dba Ray's Electric;
- Approval of a 10% construction contingency in the amount of $179,895;
- Authorize the City Manager to execute the contract when all necessary conditions have been met; and
- Make a finding of a categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c).
Report
BASIS FOR RECOMMENDATION
The Traffic Signal Hardware & Wiring Bernardo/Heatherstone & Fair Oaks/California Project (Project No. TR-21-01) was advertised on DemandStar on November 17, 2023. Sixteen (16) contractors requested bid documents. Sealed bids were opened on December 13, 2023, with six (6) responsive bids received. Gruendl Inc., dba Ray's Electric submitted the lowest responsive and responsible bid in the amount of $1,798,947.40 (Attachment 1- Bid Summary).
ENVIRONMENTAL REVIEW
The proposed project is exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c), which applies to repairs, maintenance or minor alterations of existing streets, sidewalks and pedestrian trails and similar facilities, involving negligible or no expansion of the existing or former use thereof.
FISCAL IMPACT
Project costs consist of the construction contract in the amount of $1,798,947.40, and a 10% construction contingency in the amount of $179,895, for a total of $1,978,842.40. Funding is available in Project 820190 (Attachment 3) - Traffic Signal Hardware and Wiring.
PUBLIC CONTACT
Public contact was made by posting the Council meeting agenda on the City's official-notice bulletin board at City Hall, at the Sunnyvale Public Library and in the Department of Public Safety Lobby. In addition, the agenda and this report are available at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue (during normal business hours), and on the City's website.
Staff
Prepared by: David Battaglia, Purchasing Officer
Reviewed by: Tim Kirby, Director of Finance
Reviewed by: Chip Taylor, Director of Public Works
Reviewed by: Jaqui Guzmán, Deputy City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Bid Summary
2. Draft General Construction Contract
3. Project 820190 Budget Summary Sheet