REPORT TO COUNCIL
SUBJECT
Title
Award of Bid No. PW15-13 for Concrete Sidewalk, Curb, Gutter and Driveway Approaches CDBG 2015 and Finding of CEQA Categorical Exemption
Report
REPORT IN BRIEF
Approval is requested to award a construction contract in the amount of $129,485 to SpenCon Construction, Inc. of Danville for Concrete Sidewalk, Curb, Gutter and Driveway Approaches CDBG 2015 (Public Works Project No. ST-14/07-15). Approval is also requested for an approximate 6% construction contingency in the amount of $8,192 to utilize available funding.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) determination for this project is a categorical exemption pursuant to Class 1, Section 15301(c) and (d) for restoration or rehabilitation of deteriorated or damaged sidewalks, gutters and similar facilities.
BACKGROUND AND DISCUSSION
Capital Project 828140 (CDBG Sidewalk Replacement) allocates Community Development Block Grant (CDBG) funds for the reconstruction and/or installation of sidewalks, curbs and gutters in income-eligible areas of the City. The scope of this project will be to replace curbs, gutters, sidewalks and driveway approaches to mitigate concrete damage or failure, improve safety and maintain access in the right of way at approximately 55 locations throughout the City.
This project was bid as follows:
Bid Notice: Advertised in The Sun on October 10, 2014;
Posted to 18 Bay Area Builder's Exchanges;
Posted on Onvia Demandstar public procurement network; and
Published on the City's website.
Bid Response: 18 contractors requested bid documents.
Bid Results: Sealed bids were publicly opened on October 29, 2014;
Six responsive bids were received.
The lowest responsive and responsible bid was from Spencon Construction, Inc. in the amount of $129,485. The Bid Summary is attached. Staff recommends accepting the bid from SpenCon Construction, Inc., the lowest responsive and responsible bidder. Staff also recommends the award of a construction contingency in the amount of $8,192, approximately 6.3%, so that all budgeted grant funding can be utilized.
FISCAL IMPACT
Project costs are as follows:
Construction $129,485
Construction contingency (6.3%) $8,192
Total costs $137,677
Budgeted funds in the amount of $137,677 are available in Capital Project 828140 (CDBG Sidewalk Replacement), which is funded by Community Development Block Grants.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
1) Make a finding of CEQA categorical exemption pursuant to Class 1, Section 15301(c) and (d) for the restoration or rehabilitation of deteriorated or damaged sidewalks, gutters and similar facilities; 2) Award a contract, in substantially the same format as Attachment 2 and in the amount of $129,485, to Spencon Construction, Inc. for the subject project, and authorize the City Manager to execute the contract when all the necessary conditions have been met; and 3) Approve a 6% construction contingency in the amount of $8,192 to utilize available grant funding.
Staff
Prepared by: Pete Gonda, Purchasing Officer
Reviewed by: Grace K. Leung, Director, Finance
Reviewed by: Manuel Pineda, Director, Public Works
Reviewed by: Robert A. Walker, Assistant City Manager
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Bid Summary
2. Draft General Construction Contract