REPORT TO COUNCIL
SUBJECT
Title
Boards and Commissions Semi-Annual Attendance Report, January to June 2024 (Information Only)
Report
DISCUSSION
The semi-annual report of all City boards and commissions shows the attendance of each member at both regular and special meetings. The report shows attendance for January to June 2024 and for the past 12 months as required by Council Policy 7.2.19, 2.G.(II).
The next attendance report will be provided to Council in January 2025, for the period of August to December 2024.
The Attendance Report details Personnel Board Member Richard Lesher missing 50% of Personnel Board meetings with unexcused absences over the last 12 months. While this percentage is accurate, the Personnel Board met only two times (September 18 and 20, 2023) over the last 12 months. Board Member Lesher attended the September 18 meeting and arrived approximately five minutes late for the September 20 meeting. The September 20, 2023 Personnel Board meeting lasted three minutes, causing Board Member Lesher’s late arrival to be categorized as an unexcused absence. Given the circumstances of that single unexcused absence, the City Clerk will not be declaring that seat vacant as that would be inconsistent with the intent of the policy.
There are no vacancies that will result from this semi-annual attendance report.
EXISTING POLICY
Council Policy 7.2.19, 2.G.(II): Council shall take into consideration board and commission member attendance records, including tardiness, when evaluating the overall performance of board and commission members. Unexcused absences from three consecutive regularly scheduled meetings, or from more than 25% of all regularly scheduled meetings over any consecutive 12-month period, shall result in that member’s seat being declared vacant by the City Clerk. The percent of regularly scheduled meetings attended shall only be shown for board and commission members having been in office at least six months.
City Charter Section 1005: If a member of a board or commission has three consecutive absences from regularly scheduled meetings, unless by permission of the board or commission expressed in its minutes, the Council will declare the member’s seat vacant.
PUBLIC CONTACT
Public contact was made by posting the Council meeting agenda on the City's official-notice bulletin board at City Hall, at the Sunnyvale Public Library and in the Department of Public Safety Lobby. In addition, the agenda and this report are available at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue (during normal business hours), and on the City's website.
LEVINE ACT
The Levine Act (Gov. Code Section 84308) prohibits city officials from participating in certain decisions regarding licenses, permits, and other entitlements for use if the official has received a campaign contribution of more than $250 from a party, participant, or agent of a party or participant in the previous 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-to-play-limits-and-prohibitions.html
An “X” in the checklist below indicates that the action being considered falls under a Levine Act category or exemption:
SUBJECT TO THE LEVINE ACT
___ Land development entitlements
___ Other permit, license, or entitlement for use
___ Contract or franchise
EXEMPT FROM THE LEVINE ACT
___ Competitively bid contract*
___ Labor or personal employment contract
_X_ General policy and legislative actions
* "Competitively bid" means a contract that must be awarded to the lowest responsive and responsible bidder.
Staff
Prepared by: David Carnahan, City Clerk
Reviewed by: Sarah Johnson-Rios, Assistant City Manager
Approved by: Tim Kirby, City Manager
ATTACHMENT
1. Boards and Commissions Semi-Annual Attendance Report, January to June 2024