REPORT TO COUNCIL
SUBJECT
Title
Award of a contract to Group 4 Architecture, Research + Planning, Inc. for the Civic Center Phase 2 Planning - Main Library in the amount of $976,342.50 and approve Budget Modification No. 5 in the amount of $431,929.47 (F23-130) to fund the contract and ongoing staffing support
Report
REPORT IN BRIEF
Approval is requested to award a contract in the amount of $992,342.50 ($976,342.50 base services and $16,000 optional services) to Group 4 Architecture, Research + Planning, Inc. of So. San Francisco, Ca (Group 4) for the Civic Center Phase 2 Planning - Main Library and approve a 10% contingency in the amount of $99,234. A budget modification is also requested to fully fund the contract and ongoing staff support for the project in the amount of 431,929.47.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code, contracts for this type of service are awarded pursuant to a Request for Proposals (RFP) best value process, unless otherwise exempt from the competitive bidding process. Additionally, City Council approval is required for the procurement of goods and/or services exceeding $250,000 in any one transaction.
Pursuant to Sunnyvale Charter Section 1305, at any meeting after the adoption of the budget, the City Council may amend or supplement the budget by a motion adopted by affirmative votes of at least four members to authorize the transfer of unused balances appropriated for one purpose or another, or to appropriate available revenue included in the budget.
ENVIRONMENTAL REVIEW
An Environmental Impact Report (EIR) is a required informational document under the California Environmental Quality Act (CEQA) that describes the environmental effects of the project, identifies ways to minimize the significance of the adverse impacts, responds to comments made during the public comment period, and discusses reasonable alternatives to the project that modify the environmental impacts. Certification means that the ...
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