REPORT TO COUNCIL
SUBJECT
Title
Reject all Bids for Downtown Janitorial Services (F24-153)
Report
REPORT IN BRIEF
Approval is requested to reject all bids received in response to Invitation for Bids (IFB) No. F24-153 for janitorial services due to budgetary constraints. The City will readvertise with a revised scope of work for these services.
EXISTING POLICY
Pursuant to Section 2.08.140(b) of the Sunnyvale Municipal Code, the City Council may reject bids or proposals received in response to formal competitive bid solicitations. This Code section also provides that if all bids are rejected, the City has the discretion to re-advertise.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" with the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
BACKGROUND AND DISCUSSION
The Sunnyvale Multi-Modal Station and the surrounding downtown area often serve as the first point of contact for Sunnyvale visitors. Recently, an increase in crow activity, construction dust, and requests from Downtown businesses have required our Parks Division to allocate more time and resources to maintaining these spaces. Currently, Parks staff begin their work at 3:00 a.m. bi-weekly to wash, sweep, and blow these areas before local businesses open. To address the growing demands, staff conducted a procurement seeking a qualified contractor to provide janitorial services.
An Invitation for Bids for Janitorial Services was advertised on the City's DemandStar public procurement network on May 6, 2024. Staff opened sealed bids on June 5, 2024, with two (2) responsive bids received. Pro-Sweep, Inc. submitted the lowest bid as shown on the Bid Summary in Attachment 1 to this report. All responsive bids received exceeded the available budget and...
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