REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Purchase Order to Safeware, Inc. in an Amount Not-to Exceed $458,078.96 for one (1) Lenco BearCat Vehicle (F26-317)
Report
STAFF RECOMMENDATION
Recommendation
Authorize the issuance of a Purchase Order in the amount of $458,078.96 (including tires, delivery fees, and applicable sales tax) for one (1) Lenco BearCat Vehicle to Safeware, Inc. of Lanham, MD. Approval is also requested for a 10% contingency in the amount of $45,808. While contingencies are typically not requested for vehicle purchases, historically a nominal amount has been requested for specialty equipment (such as fire apparatus) to make minor required modifications during the manufacturing process.
Report
BASIS FOR RECOMMENDATION
The BearCat armored vehicle is integral to the Department of Public Safety's (DPS) tactical response capabilities, including active shooter incidents, high-risk warrant service, hazardous materials response, and natural disaster operations. Continued operation of the aging vehicle presents increasing unacceptable risks to officer safety and operational readiness
DPS received budget approval for a new BearCat under Project No. 837500 (Attachment 1 to the report). Staff recommends replacement of the current 2007 BearCat, which has served the City and Santa Clara County for nearly 20 years. The vehicle has reached the end of its service life, with parts becoming increasingly difficult to source and several components now obsolete.
The replacement vehicle will provide enhanced ballistic protection, improved maneuverability, integration of modern technologies, and reliable parts availability, supporting an estimated 15 years of sustainable service. This investment directly supports City strategic priorities SN-3 (Safe and Secure City) and SN-4 (Public Confidence in Police Services), while maintaining the City's ability to meet regional mutual aid commitments.
The pricing for this purchase is based on Source...
Click here for full text