REPORT TO COUNCIL
SUBJECT
Title
Reject all Proposals Received for the Computerized Maintenance Management System (F24-224)
Report
REPORT IN BRIEF
Approval is requested to reject all proposals received in response to Request for Proposals (RFP) No. F24-224 for the implementation of a Computerized Maintenance Management System to replace the City's outdated system. The RFP sought a solution to enhance the automation and workflows of the City's Environmental Services and Public Works Departments.
EXISTING POLICY
Pursuant to Section 2.08.140(b) of the Sunnyvale Municipal Code, the City Council may reject bids or proposals received in response to formal competitive bid solicitations. This Code section also provides that if all bids are rejected, the City has the discretion to re-advertise.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The City is seeking a comprehensive, all-in-one Computerized Maintenance Management System solution that is either commercial off-the-shelf (COTS) software or software as a service (SaaS). The software must integrate with the City's Geographic Information and Customer Relationship Management systems and will be utilized by the Environmental Services and Public Works departments.
A Request for Proposals (RFP) was issued on September 26, 2024. Eight (8) proposals were received. After the written proposals were evaluated by staff from Information Technology, Environmental Services, and Public Works, three proposers were invited to the proposer demonstrations/interview: Central Square, KloudGin, and PSD. After the interview and presentation, staff elevated one vendor to participate in a sandbox eva...
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