REPORT TO COUNCIL
SUBJECT
Title
Adopt a Resolution Designating City Personnel as Authorized Agents Applying for Emergency Financial Assistance in Response to Declared Emergencies as Required by the California Office of Emergency Services (Cal OES) and Approve Renewal of Cal OES Form 130C
Report
BACKGROUND
The City's last California Office of Emergency Services (Cal OES) Form 130 - Designation of Applicant's Agent Resolution was adopted in April 2020 (RTC 20-0462) and has since expired as Cal OES requires renewal every three years. Maintaining a current designation is essential for the City to remain eligible to receive federal and state disaster recovery reimbursements under the Federal Emergency Management Agency (FEMA) Public Assistance Program and the California Disaster Assistance Act.
This renewal is particularly important as the City continues to seek reimbursement for costs associated with the 2023 Winter Storms (FEMA-4699-DR-CA). During that disaster, a series of severe storms caused widespread flooding, landslides, and infrastructure damage across Santa Clara County. In Sunnyvale, the storms undermined a storm drain outfall on Mockingbird Lane and caused significant erosion along Stevens Creek. The City proclaimed, and the City Council ratified, a local emergency through Resolution No. 23-0501 on April 4, 2023. Following ratification, City staff initiated emergency stabilization and repair work to protect the roadway, utilities, and nearby properties. The work was reported to Council in RTC 23-0640 and assigned Project 836140 - Stormwater Outfall Emergency Repair, which is being used to track expenditures and support reimbursement claims.
The total eligible cost for this emergency repair project is $444,566.81, of which 75 percent is eligible for federal and state cost-sharing through Cal OES and FEMA under the Public Assistance Program. Renewal of the Cal OES Form 130 is required to process these reimbursement requests and recover the City's eligib...
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