REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Purchase Order to Bibliotheca ITG in an Amount Not-to-Exceed $635,106.11 for a Flex Automated Materials Handling System and Nine Additional Years of Support and Maintenance for the Main Library (F27-018)
Report
REPORT IN BRIEF
Approval is requested to issue a purchase order to Bibliotheca ITG of Norcross, Georgia in the amount not to exceed $635,106.11 for the purchase of Flex automatic materials handling equipment and nine years of support and maintenance for the Sunnyvale Main Library. Approval is also requested for a 10% contingency in the amount of $63,510.
EXISTING POLICY
Pursuant to Chapter 2.08, City Council approval is required for contracts exceeding $250,000.
Further, SMC Section 2.08.220(a) authorizes the Purchasing Officer to direct the City's participation with one or more governmental, public, or quasi-public agencies in a cooperative agreement for the procurement of goods and/or services, provided that at least one of the agencies has solicited bids using methods similar to those set forth in SMC Section 2.08.060.
This purchase supports the goal of Community Character, CC-7: Appropriate Library Facilities. The Automatic Material Handlers are essential operational infrastructure for the Sunnyvale Main Library, enabling efficient check-in, sorting, and processing of returned library materials at a facility that will serve thousands of Sunnyvale residents.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The Automated Materials Handling System (AMHS) at the Sunnyvale Main Library has played a central role in supporting the circulation of a high-volum...
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