REPORT TO COUNCIL
SUBJECT
Title
Approve the Revised Special Use Agreement with the Sunnyvale Sister City Association
Report
BACKGROUND
On April 10, 2018, the City Council approved a Special Use Agreement with Sunnyvale Sister City Association (SSCA) pursuant to Council Policy 7.2.4 Relationship with Outside Groups (Attachment 1). This Agreement allowed limited use of City facilities in exchange for a corresponding level of in-kind volunteer service hours.
The agreement was in effect for three years and allowed for extensions, provided SSCA performed its responsibilities to the City's reasonable satisfaction. The extensions were executed in 2021 and 2023. In 2025, the original agreement expired and Council reinstated and extended the term for one year.
City Council approval is required to authorize a new Special Use Agreement. The proposed new agreement includes revisions to reflect current practices of the City and SSCA.
EXISTING POLICY
Council Policy 7.2.4 - Relationships with Outside Groups (Attachment 1)
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" with the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
DISCUSSION
Sunnyvale Sister City Association, a local non-profit organization focused on expanding the sister city relationship between Sunnyvale and the City of Iizuka, Japan, and increasing community engagement in Sunnyvale, has been a key community partner since the beginning of the relationship between the two cities in 2013. SSCA has organized various programs and activities for the Sunnyvale community to promote, strengthen and expand the relationship between the two cities, including student exchange programs for middle and high school students, an adult exchange program, cherry blossom tree planting ceremonie...
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