REPORT TO COUNCIL
SUBJECT
Title
Award a Contract to Ray's Electric in the Amount of $1,572,546.78 for Traffic Signal Hardware and Wiring at Fair Oaks/Olive and Maude/Pastoria Project and Finding of California Environmental Quality Act (CEQA) Categorical Exemption Pursuant to CEQA Guidelines Section 15301(c) (PW26-06)
Report
STAFF RECOMMENDATION
Recommendation
Take the following actions:
- Award a contract in substantially the same form as Attachment 2 to the report in the amount of $1,572,546.78 to Ray's Electric of Oakland, CA;
- Make a finding of categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c);
- Authorize the City Manager to execute the contract when all necessary conditions have been met: and
- Approve a 10% contingency in the amount of $157,255.
Report
BASIS FOR RECOMMENDATION
The Traffic Signal Hardware and Wiring at Fair Oaks/Olive and Maude/Pastoria Project (TR-24-07) was advertised on PlanetBids on November 21,2025. Twenty-Five (25) prospective bidders requested bid documents. Sealed bids were opened on December 10, 2025, with six (6) bids received. Ray's Electric submitted the lowest responsive and responsible bid of $1,572,546.78 (Attachment 1 - Bid Summary).
This project provides funding for design and construction to replace traffic signal underground conduits and signal pole structures at the end of their estimated lifespan. Underground cables and conduits have a life expectancy of approximately 35 years. Signals identified for replacement are evaluated by location-specific assessments based upon an inventory of traffic signal life cycles. The City has 138 traffic signals. Of these, approximately 72 percent are past their design life and are due for replacement. Underground conduits/substructures, as they age and corrode, become filled with dirt and water and cannot be cleaned. Failure to replace these systems may result in wire failures, with no quick replacement and ...
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