REPORT TO COUNCIL
SUBJECT
Title
Amend an Existing Contract with MRF Designs LLC for Consultant Services, Increase the Not-to-Exceed Amount to $372,850, and Extend the Term Through December 31, 2027 (F26-389)
Report
REPORT IN BRIEF
Approval is requested to amend an existing contract with MRF Designs LLC for consultant services, increasing the not-to-exceed amount from $232,760 to $372,850 and extending the contract term through December 31, 2027.
EXISTING POLICY
Pursuant to Section 2.08.040(d) of the Sunnyvale Municipal Code (SMC), Council approval is required for the procurement of goods and/or services greater than $250,000 in any one transaction.
ENVIRONMENTAL REVIEW
The City Council certified an Environmental Impact Report (EIR) for the SMaRT Station in 1990 (SCH #89022812). For the "NextGen Project", Addendum #3 to the existing EIR was prepared per the provisions of the State CEQA Guidelines to document the finding that none of the conditions or circumstances that would require preparation of a subsequent EIR, pursuant to Sections 15162 and 15164 of the State CEQA Guidelines. The Addendum was considered by the City Council when the $34.5 contract was awarded to Bulk Handling Systems (BHS) for new equipment and other site improvements for NextGen (RTC #25-0307).
BACKGROUND AND DISCUSSION
In July 2024, under the City Manager's authority, a contract was issued to MRF Designs LLC to provide consultant services for the SMaRT Station NextGen project. The NextGen Project is a $51 million upgrade that will modernize the facility and make waste processing much more efficient. It will replace old, worn-out equipment and install a new, fully integrated system that can handle both municipal solid waste (MSW) and separated recyclables together. The project is designed to recover much more organic material. It will also improve recycling by increasing the amount of recyclables recovered from trash by about 20%. On May 20, 2025, the Council approved (RTC 25-0307) a co...
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