REPORT TO COUNCIL
SUBJECT
Title
Reject the Sole Proposal for Equipment Foundations for Sunnyvale SMaRT Station NextGen Project (F26-377)
Report
REPORT IN BRIEF
Approval is requested to reject the sole bid received in response to Invitation for Bids (IFB) F26-377 for the Equipment Foundations for Sunnyvale SMaRT Station NextGen Project. Staff recommend rejecting the bid and re-advertising the project after revising the scope of work to improve competition and better align project costs with available budget.
EXISTING POLICY
Pursuant to Section 2.08.140(b) of the Sunnyvale Municipal Code, the City Council may reject bids or proposals received in response to formal competitive bid solicitations. This section further provides that if all bids/proposals are rejected, the City has the discretion to re-advertise
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" with the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
BACKGROUND AND DISCUSSION
An Invitation for Bids (IFB) for the Equipment Foundations for Sunnyvale SMaRT Station NextGen Project was advertised on the City's PlanetBids procurement portal on February 25, 2026. A non-mandatory pre-bid site meeting was held on March 9, 2026, to review the project scope, discuss City requirements, and allow prospective bidders to visit the project site.
Sealed bids were due and publicly opened via the PlanetBids system on March 18, 2026. One responsive and responsible bid was received from WM Lyles Co. Following review of the bid and subsequent discussions with the bidder, staff determined that rejecting the sole bid and re-advertising the project would be in the City's best interest to encourage greater competition and obtain more favorable pricing.
Staff recommend r...
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