REPORT TO COUNCIL
SUBJECT
Title
Award a Consultant Services Agreement to Biggs Cardosa Associates, Inc. in the Amount of $435,591 for Professional Services for the Preventive Maintenance of Various Bridges Project and Approve Budget Modification No. 5 in the Amount of $446,100 (F26-285)
Report
REPORT IN BRIEF
Approval is requested to award a consultant services agreement to Biggs Cardosa Associates, Inc. of San Jose in the amount of $435,591 for professional engineering services for the Preventive Maintenance of Various Bridges Project, as well as approval of a 10% contingency in the amount of $43,559 and approve a Budget Modification to appropriate a $446,100 grant from Caltrans.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code, contracts for this type of service are awarded pursuant to a Request for Proposals (RFP) best value process, unless otherwise exempt from the competitive bidding process. Additionally, City Council approval is required for the award of contract for goods and/or services exceeding $250,000 in any one transaction.
Council Policy 7.1.5 Grants, Donations, Contributions and Sponsorships:
The City Manager may apply for grants of any dollar amount but shall notify the Council when grants are being pursued pursuant to Council Policy 7.1.1 (Fiscal - Long Range Goals and Financial Policies), B.4. (Grants and Intergovernmental Assistance). The City Manager may accept and appropriate grant funds up to $250,000 that do not require an unbudgeted local match or obligate the City to any unplanned ongoing expenses, through an administrative budget modification. Any grants of $250,000 or more, or that require an unbudgeted local match or obligate the City to unplanned ongoing expenses, shall require Council approval of a budget modification before funds can be expended by staff. The budget modification shall include the use to which the grant will be placed; the objectives or goals of the City that will be achieved through use...
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