REPORT TO COUNCIL
SUBJECT
Title
Amend an Existing Purchase Agreement with Dell Marketing L.P. for Computer Equipment in the Amount of $2,500,000 and Extend the Term Through June 30, 2028 (F25-186)
Report
REPORT IN BRIEF
Approval is requested to modify an existing purchase agreement (PA) with Dell Marketing L.P., increasing the PA amount from $800,000 to a new not to exceed amount of $2,500,000 for ongoing, scheduled replacements of computers, monitors, servers, and associated equipment. Approval is also requested to authorize the City Manager to renew the contract for up to three additional one-year periods and to further modify the PA amount, subject to available budget and if pricing and service remain acceptable to the City.
EXISTING POLICY
Pursuant to Section 2.08.040(d) of the Sunnyvale Municipal Code (SMC), Council approval is required for the procurement of goods and/or services greater than $250,000 in any one transaction.
Section 2.08.220(b) of the Sunnyvale Municipal Code authorizes the purchasing officer to direct the city's participation with one or more governmental, public or quasi-public agencies in a cooperative agreement for the procurement of goods and/or services, provided that at least one of the agencies has solicited bids.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
On December 7, 2021, City Council approved RTC 21-0984, authorizing a contract purchase agreement with Dell Marketing L.P. in an amount up to $800,000 contingent on the continuation of the NASPO ValuePoint Agreement.
Dell has shown the ability to meet the technological needs of the City and provide consistent quality and support ser...
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