REPORT TO COUNCIL
SUBJECT
Title
Modify an Existing Purchase Agreement with the California Department of Technology for the Purchase of Microsoft Online Subscription Services, Increasing the Amount from $2,234,910 to a new Not-to-Exceed Amount of $2,251,724.05, and Award a new Five-Year Purchase Agreement with the California Department of Technology for the Purchase of Microsoft Online Subscription Services for a Not-to-Exceed Amount of $5,428,038.70 (F26-318 & F26-362)
Report
REPORT IN BRIEF
The City uses various Microsoft products to conduct its everyday work. The licenses associated with that software are expiring and need to be renewed. The City has used an Enterprise Agreement offered through the California Department of Technology (CDT) to obtain better pricing and contract terms for this software compared to what the City could have procured on its own. The City issued a purchase agreement (PA) with CDT, and the term of the PA expires on March 31, 2026. The proposed modification to the existing purchase agreement represents a minor cost increase over the current contract and includes the ability to purchase additional Microsoft subscription licenses.
EXISTING POLICY
Pursuant to Section 2.08.040(d) of the Sunnyvale Municipal Code (SMC), Council approval is required for the procurement of goods and/or services greater than $250,000 in any one transaction.
Further, SMC section 2.08.220 (b) authorizes the Purchasing Officer to participate in a cooperative agreement for the procurement of goods and/or services publicly solicited by another governmental, public or quasi-public entity.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
BACKGROUND AND DISCUSSION
Existing ...
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