REPORT TO COUNCIL
SUBJECT
Title
Approve Budget Modification No. 14 to Appropriate California Library Connect Grant Funds in the Amount of $135,977 to Fund Network Equipment Upgrades at the Sunnyvale Public Library
Report
BACKGROUND AND DISCUSSION
On November 29, 2023, the City was awarded grant funds in the amount of $105,540 to the Department of Library and Recreation Services (LRS) for Corporation for Education Network Initiatives in California (CENIC) network equipment upgrades.
CENIC is a public benefit corporation with the goal to bring high-speed broadband to all California public libraries. The Sunnyvale Public Library has used CENIC as an internet service provider for nine years, enabling the provision of high-speed internet access at a significantly lower cost than market rates. Previous CENIC equipment has reached end of life and needs replacement, and new equipment is needed for the upcoming Lakewood Branch Library and Learning Center. The grant funds will be used to purchase equipment replacements for one router, two firewalls, and first-year support and license costs. The new equipment will upgrade bandwidth from 1 Gbps to 10 Gbps at the Sunnyvale Public Library and eventually at the Lakewood branch.
The original project plan evenly distributed the future costs for license and support annually. Sunnyvale pre-purchases maintenance and support up front to secure and lock in the best possible pricing. The project cost to the library has increased to $244,223, which includes support costs for five (5) or seven (7) years depending on the specific equipment covered. Potential costs for final years' coverage will be evaluated at that time, contingent on future equipment lifespan and needs. The project was previously funded with the awarded grant funds of $105,540 and a required 2.5% City cost-share of $2,706. This leaves an unfunded balance of $135,977.
City
Cost
Paid by Grant
Total
Licenses and Support
$135,977
$76,384
$212,361
Equipm...
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