REPORT TO COUNCIL
SUBJECT
Title
Modify an Existing Citywide Purchase Agreement with Amazon Capital Services, Inc. for Miscellaneous Purchases, Increasing the Amount from $250,000 to a new Not-to-Exceed Amount of $700,000 (F26-405).
Report
REPORT IN BRIEF
Approval is requested to amend the existing Purchase Agreement with Amazon Capital Services, Inc., Seattle, Washington, for the purchase of miscellaneous supplies supporting City operations. The amendment would increase the not-to-exceed amount by $450,000, for a revised total not-to-exceed amount of $700,000.
EXISTING POLICY
Pursuant to Section 2.08.040(d) of the Sunnyvale Municipal Code (SMC), Council approval is required for the procurement of goods and/or services greater than $250,000 in any one transaction.
Further, SMC section 2.08.220(b) authorizes the Purchasing Officer to participate in a cooperative agreement for the procurement of goods and/or services publicly solicited by another governmental, public or quasi-public entity.
ENVIRONMENTAL REVIEW
The proposed action is not a "project" as defined by the California Environmental Quality Act (CEQA) pursuant to Section 15378(b)(2) of the State CEQA Guidelines as it involves a general administrative activity of government that will not result in a direct or indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The City of Sunnyvale routinely purchases a wide range of miscellaneous supplies to support daily operations across departments. These purchases include office supplies, books, art and educational materials, small technology items, and other operational materials required for City programs and services. Due to the high volume and variety of these purchases, staff identified the need for an efficient and flexible purchasing method that would allow departments to obtain commonly used items quickly while maintaining compliance with the City's procurement requirements.
On September 1, 2019, the Purchasing Division established a c...
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