REPORT TO COUNCIL
SUBJECT
Title
Authorize the Execution of an Agreement with Otis Elevator Company in the Amount of $454,150 for the Repair and Modernization of the Department of Public Safety Headquarters Elevator and Approve Budget Modification No. 9 in the Amount of $499,565
Report
REPORT IN BRIEF
Approval is requested to award a contract to Otis Elevator Company of San Jose in the amount of $454,150 with a 10% contingency in the amount of $45,415 to repair and modernize the Public Safety Headquarters elevator located at 700 All American Way.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code, City Council approval is required for goods and/or services exceeding $250,000 in any one transaction.
Pursuant to Sunnyvale Municipal Code Section 2.08.070(b)(4), the Purchasing Officer may authorize a purchase without competitive bidding when only one vendor is capable of providing the required goods or services due to the unique nature of the item or service. City Council approval is required for any sole-source purchase exceeding the City Manager's purchasing authority.
ENVIRONMENTAL REVIEW
The action being considered is exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15301 (Existing Facilities), which applies to the operation, repair, maintenance, and minor alteration of existing public structures and mechanical systems involving negligible or no expansion of use.
BACKGROUND AND DISCUSSION
The passenger elevator at the Department of Public Safety Headquarters is approximately 41 years old and recently experienced a malfunction that affected its ability to operate. Over the past several months, staff and service technicians from Otis Elevator Company ("Otis") have tried multiple smaller repairs to address ongoing issues, but those efforts have not fixed the problem. The elevator's hydraulic cylinder, which lifts and lowers the car, has failed and must be replaced. Unfortunately, the elevat...
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