REPORT TO COUNCIL
SUBJECT
Title
Authorize an Amendment to an Existing Purchase Order for Fire Protection Clothing, Equipment and Fire Safety Supplies (F17-007)
Report
REPORT IN BRIEF
Approval is requested to amend an existing purchase order with L.N. Curtis & Sons of Oakland for the purchase of fire protective clothing, equipment and safety supplies for the Department of Public Safety, increasing the not-to-exceed by $87,000, from $175,000 to $262,000.
EXISTING POLICY
Pursuant to Section 2.08.040(d) of the Sunnyvale Municipal Code, Council approval is required for the procurement of goods and/or services exceeding $100,000 in any one transaction.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" with the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378 (a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The current purchase order awarded by Council on September 13, 2016 (RTC No. 16-0775), has a not-to-exceed amount of $175,000 and will expire on October 31, 2018. Council also delegated authority to the City Manager to review the purchase order for two additional one-year periods. The contract amount was projected based on historical costs for the ongoing purchases of fire protection clothing, equipment and fire safety supplies. With the accelerated pace of recruitment and training during FY 2017/18 and several one-time equipment purchases, expenditures have already reached $175,000.
Immediate and anticipated costs include $26,000 for equipment purchases, $33,000 for fire academy turnouts and supplies, $19,000 for fire jackets, and $9,000 for on-going operational costs. In total, this is an increase of $87,000 for the remaining term of the purchase order. The renewal purchase order will be awarded in accordance with budgeted amounts....
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