REPORT TO COUNCIL
SUBJECT
Title
Acceptance of the Systemic Safety Analysis Report Program grant funds from CalTrans, Award of contract for Roadway Safety Plan as part of the Systemic Safety Analysis Report Program (SSARP) (F18-192), and approval of Budget Modification No. 1
Report
REPORT IN BRIEF
Approval is requested to award a contract in an amount not to exceed $249,276 to Fehr and Peers of San Jose for professional engineering services associated with the Roadway Safety Plan as part of the Systemic Safety Analysis Report Program. Approval is also requested for a 10% design contingency in an amount of $24,928.
EXISTING POLICY
Pursuant to Section 2.08.40 of the Sunnyvale Municipal Code, City Council approval is required for the procurement of good and/or services exceeding $100,000, in any one transaction.
Council Policy 7.1.5 Donations, Contributions and Sponsorships:
The City Manager may apply for grants of any dollar amount, but shall notify the Council when grants are being pursued. Council approval of a budget modification to appropriate grant monies is required before funds can be expended by staff. Such a budget modification shall include the use to which the grant would be placed; the objectives or goals of the City which will be achieved through use of the grant; the local match required, if any, plus the source of the local match; any increased cost to be locally funded upon termination of the grant; and the ability of the City to administer the grant. For grants under the amount of $5,000 that do not have any external reporting requirements or any local match requirement, Council approval of a budget modification is not required. The City Manager is authorized to accept and administratively appropriate the grant funds.
This grant does not meet all of the criteria to be administratively appropriated by the City Manager; therefore, acceptance by the City Council and a budget modification is required. Grant funds from California Department of Tran...
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