REPORT TO COUNCIL
SUBJECT
Title
Approve Changes to Council Policies 7.4.5, 7.4.6, 7.4.7, and 7.4.8 in Council Policy Manual Chapter 7, Section 4 Regarding Council Support and Processes
Report
BACKGROUND
At their November 25, 2014 meeting, Council approved a reorganization of the policies within Council Policy Manual, Chapter 7, Subsection 3, which govern support for Council, staff-Council communications, and Intergovernmental Relations (IGR) processes (7.3.2, 7.3.12, 7.3.13, and 7.3.28). This reorganization was necessary in order to make these policies easier to find and to use/navigate, and was accomplished by separating them into 16 separate policies within a new Subsection 4, and giving them titles that are more appropriate and concise.
As Council may recall, that reorganizing effort did not include changes to the content of the policies, except where necessary, such as references to other policy sections, which needed to be updated to reflect new section numbers or policy titles, etc.
With the creation of Subsection 4 now complete, staff is ready for the second phase of the policy upgrade process: changes to the content of each of the 16 specific policies within the new Subsection 4 in order to bring these in line with current practice.
This report presents for Council consideration the staff recommended changes in content to the following policies within Chapter 7, Subsection 4:
* 7.4.5 Ceremonial Events
* 7.4.6 Council Announcements and Speeches
* 7.4.7 Council Correspondence
* 7.4.8 Mayor and Council Mail, AnswerPoint Email, and Meeting Packets
EXISTING POLICY
Council Policy 7.3.1, Legislative Management - Goals and Policies
Goal 7.3B: Assure that City policy is established, documented and enacted according to established procedures and legal principles.
Policy 7.3B.2: Maintain official records of City action and policy in a retrievable manner, according to legal convention.
ENVIRONMENTAL REVIEW
N/A
DISCUSSION
Staff ...
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