REPORT TO COUNCIL
SUBJECT
Title
Modify Blanket Purchase Orders with SC Fuels and Valley Oil for the Purchase of Unleaded Vehicle Fuel (F20-195 & F21-011)
Report
REPORT IN BRIEF
Approval is requested to amend an existing blanket purchase order with SC Fuels of Orange, CA for unleaded gasoline, increasing the not-to-exceed amount by $230,000 for a new not-to-exceed total amount of $325,000 and amend an existing blanket purchase order with Valley Oil of Mountain View, for unleaded gasoline, increasing the not-to-exceed amount by $63,000 for a new not-to-exceed total amount of $143,000.
EXISTING POLICY
Section 2.08.070(b)(3) authorizes the purchase of goods and/or services to be exempted from the competitive bidding requirements when the solicitations of bids or proposals would be impractical, unavailing or impossible.
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, City Council approval is required for contracts exceeding $100,000 in any one transaction.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
Most of the City's fleet of vehicles is powered by diesel and unleaded gasoline. The fuel is stored in underground tanks at various locations in the City and is monitored by Central Stores staff. Currently, the City uses approximately 2,000 gallons of fuel each week and expends over $500,000 annually for fleet vehicles across all departments.
The City's current contracts for fuel were originally awarded in January 2015 as a result of the County of Santa Clara's cooperative, multi-agency bid solicitation conducted in October 2014 (RTC No. 14-1106). The City Council awarded blanket purchase orders to SC Fuels and V...
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